As an Administrative Assistant, you will provide essential support to ensure the smooth operation of our office. Reporting to the Office Manager, your role will involve managing calendars, scheduling appointments, and maintaining effective communication and problem-solving, both internally and externally.
Schedule:
• Training Schedule: Monday–Friday
• Regular Schedule After Training: Monday, Tuesday, Thursday, Friday, and Saturday (Wednesday’s and Sunday’s off)
• Weekday Hours: Will range between: 8:00 a.m. to 5:00 p.m. (Set hours to be determined.)
• Saturday Hours: 7:30 a.m. to 1:30 p.m.
Our regular schedule includes Saturdays, so Saturday availability is required.
We are a very fast-paced service business and require someone who is highly detail-oriented, reliable, and able to multitask, as we handle a high volume of phone calls and emails daily. Your computer literacy and professional phone etiquette will be vital in delivering excellent customer service. We are also looking for a reliable, non-smoking individual who will contribute to a positive and pleasant office environment.
Responsibilities include, but are not limited to:
• Provide administrative support by managing calendars and scheduling appointments.
• Handle phone and email communications with professionalism and courtesy, ensuring effective client interactions.
• Utilize QuickBooks for client management and invoicing.
• Assist in project coordination, ensuring all logistical details are managed efficiently.
• Perform data entry, filing, and clerical duties while maintaining organization and confidentiality.
QuickBooks and Outlook knowledge is a plus, but we are willing to train the right person.
Benefits include: Health/dental insurance, vacation time, and employer matched 401(k).
Starting salary: $46,800.00 with room for advancement.
Qualified candidates may email their resume to timminsjobinquiry@yahoo.com
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