**Location:** Santa Clara, CA
**Job Type:** Part-Time
**Schedule:** Flexible, approximately 15–25 hours per week
**Reports To:** Office Manager / Management
### Position Summary
We are seeking a reliable, detail-oriented **Part-Time Administrative Assistant** to support daily office operations, product packaging, shipping, and general administrative tasks.
The ideal candidate is organized, dependable, and comfortable working in a precision manufacturing environment. This position requires attention to detail, basic computer skills, and the ability to handle multiple responsibilities efficiently.
### Key Responsibilities
**1. Packaging and Shipping**
* Package finished precision-machined components according to customer requirements.
* Inspect parts for cleanliness and visible damage before packaging.
* Prepare shipping labels using UPS, FedEx, USPS, and other shipping platforms.
* Verify shipping addresses, quantities, and order information.
* Prepare packing slips and shipping documentation.
* Coordinate outgoing shipments and incoming deliveries.
* Track shipments and maintain accurate shipping records.
* Organize packaging materials and maintain a clean shipping area.
**2. General Office Administration**
* Answer phone calls and respond to routine emails.
* Organize, scan, file, and maintain company documents.
* Perform data entry and update customer and order records.
* Assist with purchase orders, invoices, and administrative paperwork.
* Maintain office supplies and coordinate purchasing when needed.
* Support management with scheduling and general office tasks.
* Assist with document preparation and recordkeeping.
**3. Production and Quality Support**
* Assist with preparing completed orders for customer delivery.
* Verify part numbers and quantities against packing slips and work orders.
* Maintain traceability and proper identification of manufactured parts.
* Organize production paperwork and inspection records.
* Coordinate with production and quality personnel to ensure accurate and timely shipments.
* Follow company quality procedures and customer packaging requirements.
### Qualifications
**Required:**
* High school diploma or equivalent.
* Basic computer proficiency, including Microsoft Word, Excel, and email.
* Good organizational skills and attention to detail.
Principals only. Recruiters, please don't contact this job poster.