job title:Administrative Assistant / Executive Assistant Tra
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Administrative Assistant / Executive Assistant Trainee – Full Time
San Jose Coin Shop – Willow Glen / San Jose
$22–$28/hour DOE | Full Time
San Jose Coin Shop is a long-established local coin and precious-metals business. We are growing and looking for a dependable, organized person to join us full time.
This is a hands-on position for someone who enjoys variety. Some days you'll be working on spreadsheets or entering purchases; other days you may be organizing inventory, running a business errand, helping prepare shipments, sorting coins, or helping get the store back in order after a busy day.
You do not need experience with coins. We can teach you that.
What matters most to us is that you are trustworthy, reliable, hardworking, organized, and willing to learn.
Typical responsibilities include:
Data entry and maintaining spreadsheets
Basic Excel work
Basic QuickBooks/accounting support
Filing, scanning and organizing records
Inventory entry and organization
Sorting and organizing coins and collectibles
Shipping and receiving
Running local business errands
Answering phones and assisting customers when needed
Helping keep the office, counters and work areas organized
Using AI and other technology to improve everyday administrative work
Assisting the owner with day-to-day projects and follow-up
We're looking for someone who:
Shows up on time and can be counted on
Is comfortable with computers and learns software quickly
Has basic Excel skills
Pays attention to details
Can handle cash, inventory and confidential information responsibly
Is comfortable running errands and has reliable transportation
Is willing to do both office work and hands-on tasks
Takes initiative instead of waiting to be told every small thing
Wants to learn and take on more responsibility
QuickBooks experience is helpful but not required. Experience with Excel, bookkeeping, administrative work, retail, AI tools, inventory or shipping is a plus.
This is an entry-level-to-intermediate position with training. For the right person, we would like this role to develop into an Executive Assistant / Operations position with substantially more responsibility and compensation over time.
We care much more about finding the right person than finding someone with coin-shop experience.
To apply:
Please send your résumé along with a short note telling us:
Why this position interests you
Your current work situation and availability
Your experience with Excel, QuickBooks or similar software
One example of a job where people depended on you to get things done
Please put “San Jose Admin” in your response.
Principals only. Recruiters, please don't contact this job poster.