Hours: 30 to 40 hours per week, available to work on weekends if needed
Vacancies: 1
Job Summary
We are seeking an individual who is a reliable, organized, and detail-oriented Facilities Operations Manager to oversee the daily operations, maintenance, projects, safety, and security of our facilities. The successful candidate will be responsible for building operations, maintenance, infrastructure, contracts, security, and utility management.
Job Duties/Tasks:
Oversee the daily operations, maintenance, safety, and security of commercial buildings and warehouse facilities.
Manage and monitor the Carrier I-Vu Building Automation System, review reports, maintain records, and coordinate the resolution of system issues.
Manage Carma Corporation sub-metering systems, review utility consumption and meter readings, investigate discrepancies, and prepare usage reports.
Administer and monitor the Paradox Security System, review alerts, coordinate troubleshooting, and ensure compliance with security procedures.
Coordinate contractors, maintenance personnel, cleaning services, and security providers to ensure efficient facility operations.
Develop and implement maintenance programs and schedules, and maintain inspection reports, asset registers, and operational documentation.
Monitor facility budgets, control operating expenses, and prepare operational and financial reports for management.
Ensure compliance with health and safety regulations, fire safety requirements, and company policies.
Respond to tenant concerns, maintenance requests, equipment issues, and facility emergencies in a timely manner.
Identify opportunities to improve energy efficiency, reduce operating costs, and optimize facility performance.
Establish and maintain relationships with existing and prospective clients, tenants, contractors, and service providers.
Promote the organization's facility management services and identify opportunities to expand business and service offerings.
Prepare proposals, service agreements, and contracts, and participate in negotiations with clients and service providers.
Conduct client consultations, deliver presentations regarding facility services and operational solutions, and provide ongoing support after service implementation.
Coordinate daily activities and communicate effectively with tenants, clients, contractors, service providers, and management to ensure successful operations and client satisfaction.
Provide administrative support for daily facility operations, including maintaining records. coordinating documentation and assisting with routine office tasks as needed.
Supervise and coordinate the activities of facility staff and service personnel as required.
Supervision: 3-4 people, Staff in various areas of responsibility
Budgetary responsibility: $500,001 - $1,500,000
Benefits:
Dental plan
Disability benefits
Health care plan
Vision care benefits
Paramedical services coverage
Long Term Benefits:
Long-term care insurance
Maternity and parental benefits
Financial benefits
Group insurance benefits
Other benefits:
Onsite parking
Skills Requirements:
Education: Completion of a college or university program in Facilities Management, Business Administration or a related field
Work Experience: Minimum of 2 years of experience in facilities management and operations
Languages: English
Experience and specialization:
Computer and technology knowledge: Accounting software, MS Excel, MS Office, MS Outlook, MS PowerPoint, MS Word, Presentation software, Programming software, Business management software, Database software, Electronic mail, Electronic scheduler, Inventory control software, Monitoring and tracking software, Reservation software, Spreadsheet, Word processing software, Internet, MS Windows, Adobe Suite
Equipment and machinery experience: Scanner
Area of work experience: Quality assurance or control
Area of specialization: Shipping and receiving, Security and surveillance system, Computer design
Security and safety: Criminal record check, Driver's validity licence check, Driving record check (abstract), Reference required
Transportation/travel information: Own transportation, Own vehicle, Valid driver's licence, Willing to travel
Work conditions and physical capabilities: Fast-paced environment, Work under pressure, Tight deadlines, Handling heavy loads, Physically demanding, Attention to detail, Large workload, Repetitive tasks, Sitting, Combination of sitting, standing, walking, Bending, crouching, kneeling
Personal suitability: Client focus, Efficient interpersonal skills, Excellent oral communication, Excellent written communication, Organized, Reliability, Team player, Accurate, Dependability, Flexibility, Initiative, Judgement, Positive attitude, Punctuality