About the role
We're looking for an organized, proactive Personal Assistant for a 3-month temporary engagement supporting a senior executive in Boston. Over this period the executive will have limited bandwidth, and the household needs a steady hand to keep daily life running smoothly. You'll take a long list of small and medium tasks off her plate, build simple systems so they stay handled, and flag only what truly needs her attention.
Success looks like this: errands are finished without reminders, the calendar and household logistics are always current, and the executive can go days without thinking about the details you're managing.
Key responsibilities
Organization and scheduling
Manage the calendar: book, move and confirm appointments, and keep a shared master schedule current
Triage email and mail; sort, flag and handle routine items, and keep a running list of open decisions
Track deadlines, renewals and recurring obligations, and send reminders before they are due
Keep paperwork, receipts and documents filed in a simple, findable system
Errands and one-off projects
Handle practical to-dos from start to finish, such as getting watch batteries replaced, dropping off repairs, returns, dry cleaning and pickups
Research and book service providers, get quotes, and coordinate appointments and deliveries
Keep a running project list with status, so nothing is dropped
Pet care
Arrange boarding for the dogs when needed: book the kennel, confirm vaccination records, pack and deliver supplies, and coordinate drop-off and pick-up
Schedule vet, grooming and walker appointments, and keep pet records and medication refills organized
Household systems and automation
Set up and maintain an automated grocery list and recurring delivery orders, and place orders each week
Build simple recurring checklists for household supplies, bills, home services and seasonal tasks
Coordinate with cleaners, repair people and other vendors
Family and travel logistics
Help with logistics for a college student returning to campus, including shipping, supplies and travel bookings
Make travel arrangements as needed, and keep itineraries and confirmations in one place
What we're looking for
Must have
2+ years as a personal assistant, executive assistant, household manager or similar role
Exceptional discretion: you will see personal, financial and business information, and it stays private
Reliable follow-through; you finish tasks and report back without being chased
Clear, warm and concise written and verbal communication
Comfort with digital tools: calendar, email, shared documents, online ordering and booking
Good judgment about what to decide yourself and what to ask about
A valid driver's license or reliable transportation, and comfort running errands around Boston
Comfort around dogs
Nice to have
Experience setting up automations or recurring orders (grocery apps, shared lists, calendar rules)
Familiarity with household or family management
Experience supporting a senior executive or a busy family
Flexibility to step in at short notice