We are a growing design and construction company looking for a reliable, organized, and detail-oriented Office Assistant / Bookkeeper to help manage our day-to-day office operations. Part time / full time position
This position is ideal for someone who is comfortable handling bookkeeping, invoicing, payment follow-ups, customer communication, and administrative paperwork and who can take ownership of keeping the office organized.
Responsibilities
Create and send customer invoices
Track payments and outstanding balances
Follow up with customers regarding overdue invoices and payments
Assist with QuickBooks and financial recordkeeping
Prepare contracts, change orders, payment schedules, and customer responsibility forms
Maintain organized digital files for each customer and project
Assist with emails, phone calls, scheduling, and general office administration
Provide management with regular updates on unpaid invoices and outstanding items
Qualifications
Previous office administration or bookkeeping experience preferred
Experience with QuickBooks preferred
Experience with DocuSign or similar electronic signature software
Able to work independently and stay on top of multiple projects
Construction, architecture, engineering, or real-estate office experience is a PLUS
Please reply with your resume, a short introduction about yourself, and your experience with bookkeeping, QuickBooks, invoicing, scheduling, and office administration. Please also mention any previous experience working for a construction, architecture, engineering, or contracting company.
Principals only. Recruiters, please don't contact this job poster.