APPLICATION MATERIALS
Applicants are required to submit a resume in PDF format. Cover Letters are not required.
This position is OPEN UNTIL FILLED and applicants are encouraged to apply immediately. The first review date for application materials is scheduled for October 26.
IMPORTANT NOTE: Chelan PUD does not sponsor work visas such as H-1B, E-3, F-1, OPT, student visas, TN, or any other visas. Candidates and employees must be eligible to work in the United States without visa sponsorship.
Interested parties are also invited to contact Human Resources at joblist@chelanpud.org to discuss the position
To apply, please visit www.chelanpud.org/about-us/careers
SALARY RANGE
Contract Specialist I - The advertised hiring range will be $78,160 - $97,700, with a maximum opportunity of up to $117,240 with tenure and strong performance.
Contract Specialist II - The advertised hiring range will be $92,240 - $115,300, with a maximum opportunity of up to $138,360 with tenure and strong performance.
Contract Specialist Senior - The advertised hiring range will be $95,920 - $119,900, with a maximum opportunity of up to $143,880 with tenure and strong performance.
Introductory Period: New employees holding regular positions must complete an introductory period of twelve months.
BENEFITS EPOA
In addition to competitive wages Chelan PUD employees also enjoy outstanding benefits which include zero cost employer funded medical, dental, and vision healthcare benefits, access to the employee assistance program, and a VEBA health reimbursement account.
Washington state retirement PERS participation and optional 457 plan participation with an employer matching 401(a) plan.
Leave, life & disability benefits including paid leave starting at 21 days per calendar year up to 35 with tenure, 12 paid holidays per calendar year, paid jury duty, short-term disability & long-term disability, and basic life, AD&D, and optional voluntary life.
The work life benefits include optional flexible spending accounts for healthcare and dependent care, educational assistance, various rewards and recognition programs and position specific stipends.
For more explanation of the district benefits please visit our benefits website www.mychelanpudbenefits.org.
JOB POSTING
Contract Specialist I
Overview
The Contract Specialist I under general supervision, develop and administer routine service agreements, small works, materials/equipment, and public works bids. Act as a District agent to obtain materials, goods, and services in a cost-effective manner and in compliance with applicable laws and/or District policies. Determine appropriate procurement methods and procedures. Administer routine bid development, evaluation, and awards. Provide input and assist in the resolution of routine contract disputes and other routine issues. Monitor contract closeout. Suggest process improvements.
Responsibilities
Utilizing District boilerplate documents, develop routine service agreements, material/equipment bids, small works bid documents and public works/labor and materials bid documents.
Administer routine service agreements, material/equipment bids, small works, and public works bids from initiation to closeout. Monitor contracts to determine necessity for changes and to ensure contracts comply with legal, internal and departmental policies, procedures, and District delegation. Identify issues, recommend solutions and escalate to management.
Participate in contract negotiations of low complexity.
Suggest and implement process improvements and innovative ideas designed to improve service, control costs or achieve other District goals. Participate in revision to and/or implementation of contract processes & procedures, standards, boilerplates, information systems and decision support tools, incorporating requirements of keys stakeholders. Participate on cross functional teams.
Review purchase orders for compliance with internal policies and procedures and take action to resolve, as needed. Assist Purchasing Agents with routine procurement activities.
Maintain regular and predictable attendance: Perform related duties and responsibilities as required. Comply with District policies. Complete all required training. Maintain a working knowledge and comply with District safety procedures and specific safety requirements of this position, and those in accordance with applicable provisions of the Revised Code of Washington (RCW) and Washington Administrative Code (WAC).
Reports To
Manager - Procurement & Contracting
Overtime exemption
Exempt
Qualifications
Education
Bachelor's Degree in Business Administration, Supply Chain, or a related field from an accredited four-year college or university is required.
Equivalent experience (year for year) may substitute for required education.
Experience
2+ years experience in contract preparation and administration, procurement, purchasing or a closely related field is required.
Experience with competitive solicitations, vendor agreements, technology or software contracts, or public sector procurement is preferred.
Licenses and Certifications
Certified Professional Purchasing Manager (CPPM), Certified Public Procurement Officer (CPPO), Certified Purchasing Manager (CPM), Accredited Purchasing Practitioner (APP), Institute for Supply Management (ISM) certification, Universal Public Purchasing Certification Council (UPPCC) certification, or a comparable professional purchasing or procurement certification is preferred.
Skills and Abilities
A fully skilled incumbent will have the following knowledge skills & abilities:
Washington public sector and PUD specific procurement laws
District procurement policies and procedures
Contract administration practices and procedures
Basic knowledge of contract terms and conditions
Basic knowledge of District contract boilerplates for service agreements, material contracts, small works contracts and public works/labor and materials contracts including contract terms and conditions, forms, exhibits and library terms and their appropriate uses
Good written and oral communication skills
Critical thinking skills
Problem solving skills
Basic negotiation skills
Formal preparation of simple, routine bids and service agreements
Strong customer service focus
Results oriented
Work well independently and within a team
Manage multiple priorities
Conflict resolution
Exercise good judgement
Exercise confidentiality
Diplomacy working with all levels of management and public
To perform this job successfully, an individual is required to have advanced knowledge of Maximo Order Processing; intermediate knowledge of PeopleSoft Financials, PeopleSoft Time Entry/HRIS, Microsoft Outlook, Microsoft Excel, Microsoft Word, and bid database software; and basic knowledge of Microsoft PowerPoint, PC Hardware, and general office equipment.
Must be proficient in reading, writing and speaking English.
Contract Specialist II
Overview
The Contract Specialist II under general supervision, develop, negotiate and administer moderately complex and diversified contracts and requests for proposals. Act as a District agent to obtain materials, goods, and services in a cost-effective manner and in compliance with applicable laws and/or District policies. Determine and advise on appropriate procurement methods and procedures. Monitor and coordinate formal bid development, evaluation, and awards. Independently resolve or advise on moderately complex contract disputes. Monitor contract closeout. Act as an internal advisor to resolve moderately complex issues. Provide significant input and contributions to the development and implementation of process improvements. Perform peer review of contract documents.
Responsibilities
Utilizing District boilerplate documents, develop moderately complex service agreements, material/equipment bids, small works, and public works bid documents/contracts. Review specifications. Draft resolutions for Board actions related to contract award and administrative actions.
Administer moderately complex service agreements, material/equipment bids, small works, and public works contracts from initiation to closeout. Monitor contracts to determine necessity for changes and for compliance with legal, internal and departmental policies, procedures, and District delegation. Identify issues, recommend solutions and escalate to management, as needed.
Develop and administer requests for proposals including leading or advising customers in appropriate content and process for solicitation, evaluation and award.
Perform peer reviews of other Contract Specialist (CS)contract documents and provide input to final products.
Suggest and implement process improvements and innovative ideas designed to improve service, control costs or achieve other District goals. Participate in revision to and/or implementation of contract processes & procedures, standards, boilerplates, information systems and decision support tools, incorporating requirements of key stakeholders. Participate in cross functional teams.
Lead contract negotiations of moderate complexity.
Perform the duties of a level I, as needed.
Maintain regular and predictable attendance: Perform related duties and responsibilities as required. Comply with District policies. Complete all required training. Maintain a working knowledge and comply with District safety procedures and specific safety requirements of this position, and those in accordance with applicable provisions of the Revised Code of Washington (RCW) and Washington Administrative Code (WAC).
Reports To
Manager - Procurement & Contracting
Overtime exemption
Exempt
Qualifications
Education
Bachelor's Degree in Business Administration, Supply Chain, or a related field from an accredited four-year college or university is required.
Equivalent experience (year for year) may substitute for required education.
Experience
4+ years experience in contract preparation and administration, procurement, purchasing, or a closely related field is required.
Experience with competitive solicitations, vendor agreements, technology or software contracts, or public sector procurement is preferred.
Licenses and Certifications
Certified Professional Purchasing Manager (CPPM), Certified Public Procurement Officer (CPPO), Certified Purchasing Manager (CPM), Accredited Purchasing Practitioner (APP), Institute for Supply Management (ISM) certification, Universal Public Purchasing Certification Council (UPPCC) certification, or a comparable professional purchasing or procurement certification is preferred.
Skills and Abilities
A fully skilled incumbent will have the following knowledge skills & abilities:
Washington public sector and PUD specific procurement laws
District procurement policies and procedures
Contract administration practices and procedures
Knowledge of all District contract boilerplates for service agreements, material contracts, small works contracts and public works/labor and materials contracts including contract terms and conditions, forms, exhibits and library terms and their appropriate uses.
Knowledge of all District contracting related policies and procedures.
Strong written and oral communication skills
Critical thinking skills
Problem solving skills
Negotiation skills)
Strong customer service focus
Persuasive
Results oriented
Work well independently and within a team
Manage multiple priorities
Conflict resolution
Exercise good judgement
Confidentiality
Diplomacy working with all levels of management and public
Negotiation
Develop moderately complex requests for proposal documents
Resolution writing
Formal bid preparation of moderate complexity
Perform peer contract reviews
To perform this job successfully, an individual is required to have advanced knowledge of Maximo Order Processing, Bid Database, and PeopleSoft Contracts; intermediate knowledge of PeopleSoft Financials, PeopleSoft Time Entry/HRIS, Microsoft Outlook, Microsoft Excel, Microsoft Word; and basic knowledge of Microsoft PowerPoint, PC Hardware, and general office equipment.
Must be proficient in reading, writing and speaking English.
Contract Specialist Senior
Overview
The Contract Specialist Senior under general supervision, develop, negotiate and administer complex and diversified contracts. Act as a District agent to obtain materials, goods, and services in a cost-effective manner and in compliance with applicable laws and/or District policies. Determine appropriate procurement methods and procedures. Oversee formal bid development, evaluation, and awards. Lead or assist in the resolution of contract disputes. Oversee contract closeout. Act as an internal advisor to resolve complex issues. Provide leadership in the administration of business processes, resolve complex process issues, and provide significant contributions to the development and implementation of process improvements. Provide work direction and training, as needed.
Responsibilities
Develop highly complex public works/labor and materials bid documents/contracts.
Provide expert guidance and advice to other PCS staff and internal customers and develop the most complex District contracts for service agreement, material bid, small works contracts, and labor and materials terms and conditions including bid forms, exhibits and library terms and their appropriate uses.
Perform secondary review of all types/levels of contracts and related documents and provide feedback, critique and suggestions for improvement.
Provide mentoring and training to other staff on contracting documents, forms, processes and procedures.
Provide leadership in the administration of business processes as assigned by management. Lead focused project or process improvement teams.
Lead contract negotiations of high complexity.
Work with management and Legal Counsel to determine needs and manage and track contract boilerplate changes/updates.
Perform the duties of a level I or II, as needed.
Maintain regular and predictable attendance: Perform related duties and responsibilities as required. Comply with District policies. Complete all required training. Maintain a working knowledge and comply with District safety procedures and specific safety requirements of this position, and those in accordance with applicable provisions of the Revised Code of Washington (RCW) and Washington Administrative Code (WAC).
Reports To
Manager - Procurement & Contracting
Overtime exemption
Exempt
Qualifications
Education
Bachelor's Degree in Business Administration, Supply Chain, or a related field from an accredited four-year college or university is required.
Equivalent experience (year for year) may substitute for required education.
Experience
5+ years of experience in contract preparation and administration, procurement, purchasing, or a closely related field, including experience with public sector competitive solicitations and vendor agreement management, is required.
Experience with technology or software contracts is preferred.
Licenses and Certifications
Certified Professional Purchasing Manager (CPPM), Certified Public Procurement Officer (CPPO), Certified Purchasing Manager (CPM), Accredited Purchasing Practitioner (APP), Institute for Supply Management (ISM) certification, Universal Public Purchasing Certification Council (UPPCC) certification, or a comparable professional purchasing or procurement certification is preferred.
Skills and Abilities
A fully skilled incumbent will have the following knowledge skills & abilities:
Washington public sector and PUD specific procurement laws
District procurement policies and procedures
Contract administration practices and procedures
Expert knowledge of District contract boilerplates for service agreements, material contracts, small works contracts and public works/labor and materials contracts including contract terms and conditions, forms, exhibits and library terms and their appropriate uses
Advanced knowledge of all District contracting related policies and procedures
Expert knowledge and understanding of contract terms, conditions and forms and proper uses
Strong written and oral communication skills
Presentation to non-technical audiences and management of all levels
Project or process management
Critical thinking
Problem solving
Strong customer service focus
Persuasive and results oriented
Work well independently and within a team
Manage multiple priorities
Conflict resolution
Exercise good judgement
Confidentiality
Diplomacy working with all levels of management and public
Negotiation
Develop highly complex requests for proposal documents
Resolution writing
Formal bid preparation of high complexity
Perform peer contract reviews
Training plan/program development
Mentoring and training of other staff
Process improvement
Project management
Leading teams
Must be proficient in reading, writing and speaking English
Exposure to Weather - Occasionally
Proximity to Moving Mechanical Parts - Occasionally
Noise Intensity Level: - Moderate
District Values
Trust - We act with integrity, empathy, competence, and transparency, earning the confidence and respect of each other and the public we serve.
Safety - We protect what matters most through the choices we make.
Stewardship - We responsibly manage and thoughtfully oversee all resources entrusted to us for the benefit of future generations.
Collaboration - We transform our deep expertise from individual advantage into shared power - partnering across teams to maximize our impact and secure our future.
Courage - We boldly step into the unknown to do what matters, seeking opportunities to grow and lead.
Equal Opportunity/ADA
Chelan PUD is an Equal Opportunity Employer (Protected Veterans/Individuals with Disabilities) We value diversity and all qualified applicants receive consideration for employment without regard to any protected classifications as defined by law.
EEO Law Posters can be found on the main Careers (chelanpud.org) page in English and Spanish.
The job functions and physical requirements described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
DISCLAIMER
The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility. This should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.
As part of its recruiting process, Chelan PUD may engage a third-party vendor to perform previous employment verification, education verification, and reference checking.
EEO
Chelan PUD is an Equal Employment Opportunity employer.
We value diversity at all levels of the organization. All qualified applicants will receive consideration for employment without regard to any protected classifications as defined by law.
EEO Law Posters can be found on the main Careers page in English and Spanish.
Chelan PUD will not be offering any work visa sponsorship for this role.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-I.35(c)
Principals only. Recruiters, please don't contact this job poster.