Job Description: Data Entry Specialist
Department: Legal Support Services
Job Title: Data Entry Specialist
Reports To: Office Administrator
Employment Type: Full-Time
Benefits: - PTO package
- Medical (Employer Sponsored Health Insurance Contribution) / Dental & Vision Package add on available
- Retirement Plan Package (Simple IRA)
Position Summary:
The Data Entry Specialist is responsible for accurately entering, updating, reviewing, and maintaining client, case, and legal-related information within the company's databases and case management systems. This position supports the daily operations of the legal services team by ensuring that information is entered accurately, processed efficiently, and maintained in accordance with company procedures, confidentiality requirements, and applicable data protection standards.
Essential Duties and Responsibilities:
- Enter and update client information, case details, legal documents, and related records into designated databases
and case management systems.
- Review incoming documentation for completeness, accuracy, and consistency before data entry.
- Process and organize legal documents, forms, applications, correspondence, and supporting records.
- Verify information against source documents to minimize data entry errors and discrepancies.
- Maintain accurate electronic files, records, and document management systems.
- Track case information, deadlines, submission dates, and document status as assigned.
- Identify missing, incomplete, or inconsistent information and communicate discrepancies to the appropriate department.
- Perform quality control checks to ensure data accuracy and compliance with established procedures.
- Maintain strict confidentiality of client information, legal records, and sensitive business information.
- Follow company policies, standard operating procedures, and applicable privacy and data security requirements.
- Meet established productivity, accuracy, and turnaround-time expectations.
- Provide administrative support to legal operations and other departments as needed.
Qualifications and Requirements:
- High school diploma or equivalent required.
- Previous data entry, administrative, legal support, or document processing experience preferred.
- Strong typing skills and excellent attention to detail.
- Ability to learn and navigate database and case management software.
- Strong organizational, time management, and multitasking skills.
- Ability to work independently and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills.
- Demonstrated ability to handle confidential information responsibly.
Performance will be evaluated based on:
- Data entry accuracy and error rates.
- Daily or weekly data entry productivity.
- Timely completion of assigned tasks.
- Compliance with company procedures and confidentiality requirements.
- Quality and organization of electronic records.
- Ability to meet established turnaround times.
- Responsiveness to corrections and quality control feedback.
Confidentiality and Compliance:
Employees in this position may have access to confidential client information, legal documents, personally identifiable information, and other sensitive records. The Data Entry Specialist must maintain strict confidentiality, follow all applicable company privacy and information security policies, and access or disclose information only as authorized.
Work Environment:
This position primarily involves computer-based work in an office. The employee may work closely with legal support staff, administrative personnel, outside attorneys, paralegals, legal assistances, judicial departments and other claims processing teams.
Disclaimer:
This job description is intended to describe the general nature and level of work performed in this position. It is not intended to be an exhaustive list of all responsibilities, duties, or qualifications. Management reserves the right to modify responsibilities based on business needs.
Principals only. Recruiters, please don't contact this job poster.