Executive Assistant at Openfield Operations LLC (Schaumburg)
compensation:TBD
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Position Summary
Openfield Operations is seeking an Executive Assistant to support senior leadership and help coordinate administrative activity across a multi-location operating organization.
The role is designed for someone who is highly organized, comfortable managing competing priorities, and capable of handling sensitive business information with discretion.
Responsibilities
Manage calendars, meetings, and scheduling for senior leadership
Coordinate internal and external meetings
Prepare agendas, meeting materials, and follow-up items
Organize business travel and related logistics
Maintain confidential files and business records
Prepare reports, presentations, and correspondence
Track deadlines, action items, and recurring administrative responsibilities
Coordinate communication between leadership and internal departments
Assist with planning company meetings and operational reviews
Maintain organized digital records and shared documents
Support special projects as assigned
Handle general administrative requests from senior leadership
Qualifications
3+ years of administrative, executive support, or office management experience
Strong written and verbal communication skills
Excellent organizational and time-management ability
High level of discretion and professionalism
Strong attention to detail
Ability to manage multiple priorities independently
Proficiency with Microsoft Office or Google Workspace
Comfortable working with spreadsheets, presentations, calendars, and document-management systems
Preferred Qualifications
Experience supporting executives or department leadership
Experience working within a multi-location organization
Experience coordinating travel, meetings, and internal projects
Familiarity with expense reporting and administrative workflows
Work Environment
This role is based in the Chicago area and supports a centralized corporate operations team.
The position involves regular interaction with leadership, internal departments, external partners, and operating locations.