A construction company is seeking a reliable, organized, and detail-oriented Office Assistant to join our team.
This position provides administrative support throughout our office and will work closely with our Office Manager, Estimator, Controller, and Labor Compliance staff.
We are looking for someone who is dependable, organized, comfortable working with computers and documents, and willing to learn. This is a great opportunity for someone who wants to gain experience in the construction and public works industry.
JOB RESPONSIBILITIES
The Office Assistant will help with a variety of administrative duties, including:
Provide daily administrative support to the Office Manager, Estimator, Controller, and Labor Compliance staff
Answer and route incoming phone calls and assist with general office communications
Organize, scan, copy, upload, and file documents
Maintain organized electronic and physical project files
Assist with preparation and organization of construction bid packages
Help collect subcontractor and supplier proposals and quotations
Assist with entering bid and project information into spreadsheets and company systems
Help prepare, organize, and track project documents
Assist with subcontractor and vendor paperwork
Assist the Controller with invoices, receipts, purchase documentation, and other accounting paperwork
Assist Labor Compliance with collecting and organizing certified payroll and prevailing-wage documentation
Help organize employee timesheets, payroll records, apprenticeship documents, and other labor-compliance paperwork
Collect and organize daily reports, delivery tickets, trucking records, receipts, photographs, and other project documentation
Follow up with employees, subcontractors, vendors, and suppliers for missing documents or information
Perform data entry and maintain spreadsheets, logs, and tracking lists
Prepare basic letters, emails, forms, and other company correspondence
Help monitor administrative deadlines and outstanding documentation
Maintain office supplies and assist with general office organization
Perform other administrative duties and provide support wherever needed in the office
QUALIFICATIONS
Strong organizational skills and attention to detail
Dependable and responsible
Good written and verbal communication skills
Comfortable using computers and learning new software
Basic knowledge of Microsoft Word, Excel and PDF documents
Ability to organize and maintain electronic files
Ability to handle multiple assignments and priorities
Ability to follow instructions and complete assigned tasks on time
Professional communication skills when dealing with employees, subcontractors, vendors, clients, and public agencies
Ability to work independently after receiving instructions
Willingness to learn and take on additional responsibilities
Construction office experience is preferred but not required.
Experience with public works, prevailing wage, certified payroll, construction accounting, estimating, or construction administration is a plus.
WHAT WE ARE LOOKING FOR
We are looking for someone who wants to become an important support person within our office.
The ideal candidate is someone who:
Pays attention to details
Keeps documents and tasks organized
Follows through without needing constant reminders
Is comfortable asking questions when something is unclear
Can work with several different team members
Is willing to learn different areas of the business
Has a positive and professional attitude
Is willing to help wherever needed
This is not a position limited to one department. The Office Assistant will support different members of our team depending on the company's current workload and priorities.
POSITION INFORMATION
Job Title: Office Assistant
Company: GQ Builders, Inc.
Industry: Public Works / General Construction
Location: San Diego, California
Schedule: [Full-Time / Part-Time]
Compensation:TBD
HOW TO APPLY
Please submit your resume along with a brief description of your previous office, administrative, or construction-related experience.
Principals only. Recruiters, please don't contact this job poster.