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HR/Office Administrator (San Antonio)
Texas Air Repair
13131 Lookout Run
compensation:
$25 per hour
employment type:
full-time
experience level:
mid level
job title:
HR/Office Administrator
QR Code Link to This Post
https://texasairrepair.com/apply-today/
Texas Air Repair is seeking a dependable, organized, and detail-oriented Office Operations Coordinator to support our growing HVAC company serving San Antonio, Austin, and surrounding communities.
This is a back-office administrative position responsible for payroll preparation, consumer-financing paperwork, permits, equipment registrations, warranty documentation, and other essential office functions. The ideal candidate is comfortable managing multiple deadlines, working with sensitive information, and ensuring every job’s paperwork is accurate and complete.
POSITION RESPONSIBILITIES
• Review employee timecards, commissions, bonuses, and payroll information
• Prepare and submit accurate payroll documentation
• Process consumer-financing paperwork and follow up on pending funding
• Track financing approvals, required documents, deposits, and completed-job requirements
• Obtain HVAC permits and coordinate required inspections
• Register newly installed equipment with manufacturers
• Submit warranty registrations, rebates, incentives, and supporting documentation
• Assist with warranty claims and reimbursement tracking
• Audit completed jobs for required signatures, model numbers, serial numbers, photos, permits, and payments
• Maintain accurate customer, employee, equipment, and job records
• Track licenses, insurance documents, vehicle records, and other company paperwork
• Assist with accounts payable, vendor invoices, and administrative reporting
• Communicate professionally with customers, technicians, manufacturers, municipalities, lenders, and vendors
• Protect confidential employee, customer, payroll, and financing information
• Help improve office procedures and keep administrative tasks organized and on schedule
REQUIRED QUALIFICATIONS
• Strong attention to detail and accuracy
• Excellent organization and time-management skills
• Professional written and verbal communication
• Proficiency working with computers, email, spreadsheets, and online portals
• Ability to manage several assignments and deadlines at the same time
• Dependable attendance and a strong sense of responsibility
• Ability to handle confidential financial and employee information appropriately
• Willingness to learn HVAC terminology, equipment-registration requirements, and permitting procedures
PREFERRED EXPERIENCE
• Previous administrative, payroll, bookkeeping, permitting, or office-coordination experience
• HVAC, plumbing, electrical, construction, or home-service industry experience
• Experience with Housecall Pro or similar field-service software
• Experience with consumer-financing portals and manufacturer warranty registration
• Experience working with municipal or permit and inspection departments
POSITION DETAILS
• Full-time, in-office position
• Location: 13131 Lookout Run San Antonio, TX 78233
• Schedule: Monday- Friday 8am-5pm
ABOUT TEXAS AIR REPAIR
Texas Air Repair is a family-owned HVAC company committed to excellent service, strong communities, and treating customers and employees with respect. We are growing rapidly and looking for someone who takes pride in keeping operations accurate, organized, and moving forward.
HOW TO APPLY
https://texasairrepair.com/apply-today/
• Your current résumé
• A brief description of your administrative experience
• Any experience with payroll, financing, permits, equipment registrations, or HVAC office operations
• Your desired compensation
• Your earliest available start date
Texas Air Repair is an equal opportunity employer.
- Principals only. Recruiters, please don't contact this job poster.