Seeking a Litigation Secretary with 3+ years experience to support multiple attorneys and provide back-up assistance to other desks for a direct hire in Riverside.
Responsibilities:
• Prepare and revise legal documents, correspondence, memoranda, and emails from written form and transcription
• Handle eFilings and support all stages of the litigation process, from initiation through trial
• Assemble documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements
• Proofread prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards
• Create and update Tables of Contents (TOC) and Tables of Authorities (TOA)
• Read, sort, and print incoming mail, and emails and distribute Schedule appointments, meetings and deadlines for attorneys
• Manage and maintain calendar for deadlines; ensures important dates are recorded on the master calendar
• Prepare and process new client/matter intakes per Firm procedures
• Provide backup and overflow coverage to other attorneys and staff as needed
• Proficiency with transcription equipment to produce legal documents, correspondence, memoranda and emails
• Arrange travel for attorneys (hotel, airline, transportation)
• Assist in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations
• Perform other duties as assigned
A high school diploma is required. Must be proficient in Microsoft Office (Word, Excel, PowerPoint) and be knowledgeable in document management systems (iManage preferred). Candidate will have strong interpersonal skills to communicate effectively and the ability to organize and prioritize workflow for multiple attorneys. Ability to operate standard office equipment, including computers, transcription devices, fax machines, and photocopiers with advanced functions.
Hours are 8am-5pm or 8:30am-5:30pm (onsite, OT as needed)
Principals only. Recruiters, please don't contact this job poster.