We are looking for a dependable and detail-oriented Accounts Receivable / Office Assistant to support our daily accounting, collections, invoicing, and shipping operations.
Primary Responsibilities
Receive customer payments and issue receipts as needed.
Maintain accurate accounts receivable records.
Prepare and send customer statements.
Send weekly invoices and past-due invoice reminders every Monday morning and whenever requested.
Print collection reports for each sales representative and send the reports to them.
Follow up with sales representatives regarding overdue customer accounts.
Contact customers regarding past-due balances and collection matters.
Follow up with customers whose accounts are more than 30 days past due and notify the appropriate sales representative.
Print daily invoices and enter them into QuickBooks.
Confirm customer addresses, items, and quantities with sales representatives before orders are delivered or shipped.
Process credit card payments received from customers by email, fax, or through sales representatives.
Receive mailed checks and apply payments to the correct customer accounts and invoices.
Contact customers when a payment amount or invoice number is incorrect or unclear.
Create UPS and other shipping labels.
Check and respond to emails and faxes daily.
Organize and file paperwork in the appropriate folders.
Perform other administrative and accounting-related duties as needed.
Preferred Skills
Experience with QuickBooks
Proficiency in Microsoft Office
Accounts receivable or collections experience
Strong communication and customer-service skills
Good organizational skills and attention to detail
Ability to communicate effectively with customers and sales representatives
Important Work Conditions and Benefits
The work area is located inside the warehouse. There is no separate private office.
Paid time off is not currently offered.
Health insurance is not currently offered.
A 401(k) retirement plan is not currently offered.
This version is suitable for Indeed, Craigslist, or another job-posting website.
Job Type: Full-time
Physical Setting:
Office
Experience:
Bookkeeping: 1 year (Required)
Work Location: In person
Principals only. Recruiters, please don't contact this job poster.