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Office Admin (Portland)
Servpro of Southeast Portland
5100 SE Foster Rd
compensation:
$17-$25
employment type:
full-time
experience level:
mid level
job title:
Office Admin
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**SERVPRO of Southeast Portland**
**Pay: $17.00–$25.00 per hour, depending on experience**
**Schedule: Monday–Friday, 8:00 AM–5:00 PM**
### Join Our Growing Team!
SERVPRO of Southeast Portland is looking for a dependable, organized, and detail-oriented Office Administrator to join our team! We are seeking someone who thrives in a fast-paced environment, takes initiative, and can manage multiple responsibilities while keeping daily office operations running smoothly.
The ideal candidate is professional, dependable, organized, and comfortable communicating with customers, vendors, employees, and insurance representatives.
### Job Responsibilities
- Answer incoming phone calls, direct inquiries, and assist customers professionally.
- Manage general office operations and administrative duties.
- Assist with accounts receivable (AR) and accounts payable (AP).
- Prepare, process, and track customer invoices and vendor bills.
- Follow up on outstanding customer balances and assist with collections.
- Process payments and maintain accurate financial records.
- Assist with payroll and employee-related administrative tasks.
- Maintain employee files, records, and confidential documentation.
- Assist with vendor onboarding, including W-9s, insurance certificates, and other required paperwork.
- Communicate with project managers, technicians, subcontractors, and insurance adjusters.
- Maintain organized electronic and physical filing systems.
- Assist management with reports, spreadsheets, and other administrative projects.
- Help ensure office procedures and daily operations are handled efficiently.
### Qualifications
- Previous office administration experience preferred.
- Experience with accounts receivable and accounts payable is a plus.
- QuickBooks experience strongly preferred.
- Proficiency in Microsoft Office, including Excel, Word, and Outlook.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize, and meet deadlines.
- Strong attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Professional demeanor and excellent customer service skills.
- Must be dependable, punctual, and maintain confidentiality.
### What We Offer
- Competitive pay: **$17.00–$25.00 per hour**, based on experience.
- Consistent Monday–Friday schedule.
- Regular office hours: 8:00 AM–5:00 PM.
- Opportunity
- Principals only. Recruiters, please don't contact this job poster.