The Woodlief Institute | SW Portland / Tigard, Oregon
Pay: $20/hour
Schedule: 10 hours per week to start, with potential for growth
Position: Part-time, hourly employee
About The Woodlief Institute
The Woodlief Institute is an emerging center for therapeutic bodywork, nervous system-informed care, and professional education.
Founded by Jenelle Woodlief, the Institute brings together a distinctive approach to hands-on treatment, practitioner development, and whole-person care.
We’re creating a space that feels warm, grounded, and welcoming—a place where clients feel genuinely cared for and practitioners have the support they need to do meaningful work.
We’re looking for a dependable, organized, and personable individual to help us bring that vision to life.
About the Position
The Front Desk & Clinic Coordinator will provide administrative and day-to-day support to keep the Institute running smoothly.
This is an ideal opportunity for someone who enjoys helping people, creating order, and working in a welcoming, wellness-oriented environment.
You don’t need extensive experience in clinic management. We’re looking for someone with strong organizational skills, a willingness to learn, and genuine care for the people they interact with.
Key Responsibilities
Front Desk & Client Experience
• Welcome clients and help create a warm, comfortable environment.
• Answer phone calls, emails, and general inquiries.
• Assist clients with scheduling, rescheduling, and appointment questions.
• Process payments and assist with basic checkout procedures.
• Help new clients navigate intake forms and appointment preparation.
Administrative Support
• Maintain accurate client records and scheduling information.
• Monitor appointment schedules and help fill cancellations.
• Assist with basic data entry, filing, and documentation.
• Keep office supplies and clinic materials stocked and organized.
• Support routine administrative projects as assigned.
Clinic Support
• Maintain a clean, organized, and inviting reception area.
• Prepare treatment rooms and shared spaces as needed.
• Assist practitioners with nonclinical tasks.
• Monitor supplies and coordinate routine purchases.
• Help ensure the clinic is ready for clients each day.
Events & Educational Support
• Assist with preparations for workshops, classes, and practitioner gatherings.
• Help with room setup, registration, and participant materials.
• Provide basic administrative support for training programs and events.
Qualifications
We’re looking for someone who is:
• Friendly, professional, and comfortable interacting with people.
• Organized, detail-oriented, and reliable.
• Comfortable using computers, email, and scheduling software.
• Able to work independently and follow established procedures.
• Adaptable and willing to learn new systems.
• Respectful of client confidentiality and professional boundaries.
Previous experience in customer service, reception, office administration, or a wellness setting is helpful but not required.
What We Offer
• $20/hour starting pay.
• Approximately 10 hours per week initially.
• Potential for additional hours as the Institute grows.
• A supportive, collaborative working environment.
• The opportunity to help establish a new and evolving wellness and education center.
• Meaningful work supporting clients, practitioners, and professional education.
How to Apply
Please submit your resume along with a brief introduction explaining why you’re interested in working at The Woodlief Institute.
We’re especially interested in hearing from people who enjoy creating welcoming spaces, supporting others, and contributing to a thoughtful, community-centered workplace.
Principals only. Recruiters, please don't contact this job poster.