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WE'RE HIRING: CONSTRUCTION ADMINISTRATIVE ASSISTANT
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Key Responsibilities
- Assist management with daily construction operations and administrative tasks.
- Coordinate with project managers, superintendents, subcontractors, and vendors.
- Track project schedules, deadlines, inspections, and outstanding tasks.
- Organize construction documents, contracts, proposals, invoices, permits, and project files.
- Assist with subcontractor scheduling, material orders, and project follow-ups.
- Communicate professionally with clients, vendors, and internal teams.
- Maintain accurate project records and provide regular status updates.
- Help identify outstanding issues and ensure tasks are completed on time.
- Support estimating, bidding, and permitting processes when needed.
Required Qualifications
- MUST have previous experience working for a general contractor, construction company, or construction management firm.
- Strong understanding of construction terminology, processes, and project coordination.
- Experience handling multiple active construction projects.
- Excellent organizational, communication, and multitasking skills.
- Proficiency with Microsoft Office, Google Workspace, and general office software.
- Ability to work independently, take initiative, and follow through without constant supervision.
- Comfortable working in a fast-paced environment with changing priorities.
Preferred Qualifications
-Experience with residential remodeling, new construction, or development projects.
-Familiarity with construction plans, permits, inspections, and subcontractor coordination.
- Experience with construction management platforms, CRM systems, or project tracking software.
- Bilingual English/Spanish is a plus.
- What We're Looking For
- We need someone who is more than just an assistant. We're looking for a reliable, resourceful individual who understands how a construction company operates, anticipates problems, keeps projects organized, and helps management stay ahead of daily responsibilities.
- Principals only. Recruiters, please don't contact this job poster.