Real Estate company seeking a responsible, highly organized, and detail-oriented Office Assistant. In this role, you will perform a variety of administrative and clerical tasks to support our daily operations. The ideal candidate is a proactive multitasker with exceptional oral and written communication skills.
Key Responsibilities
COMMUNICATION & SCHEDULING:
Answer and direct phone calls professionally; organize schedule, and manage calendars and appointments.
TRANSACTION SUPPORT:
Assist agents with preparing contracts, and marketing materials.
ESCROW COORDINATION:
Track and manage lists of open and closed escrows while coordinating seamlessly with agents, sellers, buyers, escrow companies, title companies, and tenants to ensure a smooth, compliant process.
DOCUMENT MANAGEMENT:
Review all documents for accuracy, ensure required signatures are secured, and file paperwork correctly. Draft and distribute emails, correspondence memos, letters, faxes, docusign and forms.
PROPERTY LOGISTICS:
Schedule and coordinate inspections, there are times that you might be asked to open doors and provides access for inspections, appraisers, and other service professionals.
DATABASE & MARKETING ADMINISTRATION:
Update, edit, and maintain client database, georgraphic “farms,” and contract lists; assist with processing mail outs.
GENERAL OPERATIONS:
Assist with various small and large projects as needed; run occasional business or personal errands.
OFFICE COMFORT:
Provide occasional, light care for two small office dogs.
Qualifications & Skills
* Proven experience as an administrative/office assistant, or in a similar real estate role.
* Excellent verbal and communication skills.
* Strong organizational skills with a sharp attention to detail and accuracy.
* Ability to multitask, prioritize daily workloads, and work independently.
* Proficiency in Microsoft Office, Google Workspace, and digital transaction management tools
* Reliable transportation for running occasional errands
PART TIME
Hours 9:00 am to 2:00 pm ( Monday thru Friday) -- Maybe some Saturday
Will reimburse for mileage
Principals only. Recruiters, please don't contact this job poster.