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SUMMARY
We are seeking a dependable Part-Time Administrative Assistant to support office operations, employee onboarding, supply management, vendor coordination, and occasional guest travel. This 20-hour-per-week position offers varied responsibilities and an initial six-month assignment with potential for extension or permanent employment.
RESPONSIBILITIES
- Order, replenish, and organize office, kitchen, restroom, and cleaning supplies; monitor stock and coordinate purchases of furniture and equipment.
- Arrange employee workspaces, including desks, supplies, business cards, nameplates, and necessary equipment before start dates.
- Assist with new-hire administration, including entering employee details in ADP, coordinating I-9 and onboarding paperwork, preparing schedules, and organizing records.
- Purchase and track branded apparel and materials, and coordinate distribution to employees and visitors.
- Schedule office service appointments, communicate with vendors, and follow up on maintenance, deliveries, repairs, and urgent service needs.
- Coordinate building-related services, including gas appointments, fire extinguisher inspections, and tracking service or inspection deadlines.
- Arrange hotels, airport transfers, car services, and itineraries for visiting guests; respond to occasional last-minute changes and travel needs on an on-call basis.
- Help coordinate calendar invitations, office events, seasonal decorations, and general administrative requests.
QUALIFICATIONS
- Previous experience in administrative, office coordination, or HR support preferred.
- Comfortable managing purchasing, inventory, scheduling, vendor communications, and travel arrangements.
- Ability to handle confidential onboarding records accurately; familiarity with ADP and I-9 paperwork is helpful.
- Organized, detail-oriented, responsive, and able to manage changing priorities with limited supervision.
- Strong communication and coordination skills, with availability for a consistent five-day, part-time schedule and occasional time-sensitive travel requests.
BENEFITS
- Enjoy a consistent weekday part-time schedule while handling a diverse mix of office responsibilities.
- Build practical skills in HR onboarding, office purchasing, vendor management, and guest coordination.
- Collaborate with different teams and make a visible impact on employee and visitor experiences.
- Opportunity for assignment extension and potential transition to a permanent position.
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