NOW HIRING — OFFICE ADMINISTRATOR / ACCOUNTING & HR COORDINATOR
We are an established steel fabrication and construction company seeking an experienced, organized, and dependable Office Administrator / Accounting & HR Coordinator to join our team.
This is a key position within our company. We are looking for someone who can take ownership of the day-to-day administrative, accounting, HR, and project-tracking functions of the office.
Key Responsibilities
* QuickBooks Accounting
* Maintain accurate QuickBooks records
* Enter and categorize transactions
* Assist with bank and credit card reconciliations
* Maintain organized financial records
* Prepare basic accounting and management reports
* Accounts Payable & Accounts Receivable
* Enter and track vendor invoices
* Monitor bills and payment due dates
* Prepare and process customer invoices
* Track outstanding receivables
* Follow up professionally on past-due invoices
* Maintain accurate AP/AR aging reports
* Human Resources
* Maintain employee records and personnel files
* Assist with new-hire paperwork and onboarding
* Track employee documentation, time off, and required records
* Coordinate basic HR administrative matters
* Maintain confidentiality of employee information
* Office Administration
* Manage day-to-day office administrative activities
* Maintain organized electronic and physical records
* Handle incoming calls, emails, and correspondence
* Coordinate with management, employees, vendors, and customers
* Help management stay organized and ensure important items are followed through to completion
* Project Tracking
* Maintain project tracking spreadsheets and/or software
* Track project status, schedules, purchase orders, change orders, billing, and outstanding items
* Coordinate with project managers and management
* Help ensure deadlines and required documentation are not missed
* Maintain accurate project files from award through completion
* Customer Service
* Communicate professionally with customers
* Respond to customer questions and requests
* Follow up on open items
* Coordinate information between customers, project managers, accounting, and management
* Help maintain strong customer relationships
Qualifications
* Previous office administration and/or accounting experience
* Strong QuickBooks experience required
* Experience with AP and AR
* Strong Microsoft Excel, Word, Outlook, and general computer skills
* Excellent organizational and follow-up skills
* Strong written and verbal communication
* Ability to handle multiple projects and priorities simultaneously
* Detail-oriented and comfortable working with numbers
* Professional and dependable
* Able to work independently and take ownership of responsibilities
* Construction, steel fabrication, manufacturing, or project-based business experience is a strong plus
What We Are Looking For
We want someone who is more than a receptionist or data-entry person. We are looking for a proactive, organized individual who can become the administrative backbone of our office—someone who sees what needs to be done, follows through, keeps management informed, and helps keep accounting, projects, employees, vendors, and customers organized.
Position: Full-Time
Schedule: Monday–Friday
Compensation: Starting at $30/HR
If you are highly organized, experienced with QuickBooks, comfortable handling multiple responsibilities, and enjoy being an important part of a growing company, we would like to hear from you.
To apply: Please submit your resume along with a brief description of your QuickBooks, accounting, HR, and office administration experience.
Our company is dedicated to the growth of every employee.
Principals only. Recruiters, please don't contact this job poster.