Caring Companions At Home | Newport Beach, CA | Full-Time | [On-site]
About Us
At Caring Companions At Home, we help seniors and individuals with disabilities stay safe, comfortable, and independent in their own homes. Our caregivers make a real difference every day, and our office team makes that possible. We're looking for an organized, compassionate Administrative Assistant to keep our operations running smoothly.
What You'll Do
• Answer phones and respond to emails from clients, families, caregivers, and referral partners with warmth and professionalism
• Support the scheduling team by confirming shifts, tracking changes, and helping with last-minute coverage
• Maintain accurate client and caregiver records, including intake paperwork, care plans, and personnel files
• Assist with caregiver onboarding, including collecting documents, tracking certifications, and monitoring background check and training deadlines
• Enter data into our scheduling and billing software and help prepare timesheets for payroll
• Help with invoicing, insurance and payer documentation, and basic billing follow-up
• Coordinate with the care manager and administrator on client needs and concerns
• Keep the office organized and well stocked, and handle general clerical tasks
• Treat all client and employee information with strict confidentiality, in line with HIPAA and company policy
What We're Looking For
• High school diploma or equivalent (associate degree or relevant coursework a plus)
• 1+ years of administrative or office experience; healthcare or home care experience is a plus
• Strong communication skills and a kind, patient phone manner
• Excellent organization and attention to detail, with the ability to juggle multiple priorities
• Comfort with Microsoft Office or Google Workspace; experience with scheduling or home care software e.g., WellSky, is a plus
• Dependability, discretion, and a team-first attitude
• Ability to pass a background check
What We Offer
• Pay: $20–$25 per hour, depending on experience
• Health insurance
• Paid time off and holidays
• 401(k) with company match
• A supportive team and meaningful work that matters to families in our community
• Room to grow within the company
Schedule
Monday–Friday, [8:30 AM–5:00 PM]. Occasional flexibility may be needed for urgent client or caregiver situations.
How to Apply
Please submit your your resume.
Caring Companions At Home is an equal opportunity employer. We welcome applicants of all backgrounds and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected status.
Principals only. Recruiters, please don't contact this job poster.