Position Overview
Oil Company is seeking a highly organized, detail-oriented, and dependable individual to manage payroll and employee benefits administration while providing accounting and administrative support to the Controller.
The ideal candidate will have experience in payroll processing, employee benefits, insurance administration, 401(k) retirement plans, and general accounting support. This position requires a high level of accuracy, confidentiality, organization, and the ability to manage multiple responsibilities.
Key Knowledge of:
• Assist with payroll processing and related recordkeeping.
• Assist with employee benefits, insurance, and 401(k) administration.
• Maintain employee records and related documentation.
• Perform data entry and maintain accurate financial records.
• Process and monitor ACH drafts, including recording transactions and verifying payment accuracy.
• Assist with accounts payable (A/P), including invoice processing, vendor payments, and account maintenance.
• Assist with accounts receivable (A/R), including customer payments, account monitoring, and collections support.
• Process and record receipts to stock and ensure accurate inventory accounting.
• Prepare, record, and maintain cash disbursements and supporting documentation.
• Prepare, review, and maintain accounting reports for management.
• Assist with general ledger entries, account coding, and reconciliations.
• Assist with monthly fuel tax return preparation, reporting, and filing.
• Assist with monthly A/P closing procedures, including reviewing invoices, reconciling vendor accounts, and ensuring transactions are recorded in the proper accounting period.
• Assist with monthly A/R closing procedures, including reviewing customer accounts, reconciling balances, and ensuring receipts and adjustments are properly recorded.
• Assist with account reconciliations and financial reporting.
• Help with monthly and year-end accounting procedures.
• Assist the Controller with daily accounting and administrative duties.
• Provide general office support and assist with special projects as needed.
Qualifications
• Previous experience in accounting, bookkeeping, payroll, or office administration.
• Good working knowledge of Microsoft Excel and Word.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to multitask and prioritize responsibilities.
• Ability to work independently as well as part of a team.
• Professionalism and ability to maintain confidential information.
Benefits
We offer a competitive compensation and benefits package, including:
• Competitive Salary: Salary is based on the candidate's knowledge, qualifications, and experience.
• Medical Insurance: 80% of employee medical coverage and 30% of dependent medical coverage paid by the company.
• Dental, Vision & Life Insurance: 100% of employee premiums paid by the company.
• 401(k) Retirement Plan: Company matches 100% of employee contributions up to the first 3% of pay and 50% of contributions on the next 2% of pay.
• Paid Holidays: Six (6) paid holidays annually.
• Paid Vacation: Vacation is based on years of service:
o 1–3 years: 40 hours
o 4–6 years: 80 hours
o 7+ years: 120 hours
Ideal Candidate
We are looking for a professional, responsible, and trustworthy individual who can take ownership of payroll and employee benefits administration while providing reliable support to the Controller.
The successful candidate will be organized, proactive, comfortable handling confidential information, and able to manage multiple responsibilities in a fast-paced business environment.
Principals only. Recruiters, please don't contact this job poster.