Full-Time | In-Person | Downtown Lowell, MA
Starting Salary: $65,000–$70,000 per year
An established, privately held distribution company is seeking a dependable, organized, and professional Administrative Assistant to join our corporate office in Downtown Lowell, Massachusetts.
This is a full-time position for someone who enjoys a varied workload, is comfortable communicating with customers, and can manage multiple responsibilities while maintaining accuracy and attention to detail.
Schedule & Seasonal Workload:
• Monday through Friday, 8:00 AM – 5:00 PM
• Company-paid parking is provided in a nearby Downtown Lowell parking garage
• This position has a highly seasonal workload. The winter months are our busiest time of year and require the ability to work efficiently in a fast-paced environment, manage competing priorities, and adapt as workload increases.
• The summer months are considerably quieter, with a lighter workload and reduced office hours.
• This is a fully in-person position.
Responsibilities will include a combination of administrative, customer service, and basic accounting-related duties, including:
• Answering incoming phone calls and assisting customers in a professional and courteous manner
• Sorting and distributing incoming mail
• Preparing monthly reports
• Assisting with the preparation and organization of bids and contracts
• Making customer collection and account follow-up calls
• Maintaining accurate records and organized files
• Assisting with general office and administrative tasks as needed
• Working closely with other members of the corporate office to keep day-to-day operations running smoothly
Qualifications:
The ideal candidate will have:
• Excellent customer service and interpersonal skills
• Professional phone etiquette and strong communication skills
• Strong knowledge of Microsoft Office software
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to prioritize and manage multiple responsibilities, particularly during our busy season
• A dependable and professional approach to work
• Bookkeeping or accounting experience is a plus, but not required
• Bilingual English/Spanish skills are a plus
Compensation & Benefits:
• Starting salary of $65,000–$70,000 per year
• Health insurance
• Dental insurance
• Life insurance
• 401(k)
• 3 weeks of vacation time per year
• 5 sick/personal days per year
• Company-paid parking in a nearby garage
• Lighter summer schedule
About the Company
We are an established distribution company serving commercial and municipal customers throughout the region. Our corporate office is located in Downtown Lowell and provides a professional, team-oriented work environment.
Our business has a distinct seasonal rhythm, with a fast-paced and demanding winter season followed by a much quieter summer period. This position is well suited to someone who can thrive during busy periods while appreciating the flexibility and slower pace that comes with our off-season.
We are looking for someone interested in becoming a reliable, long-term member of our office team.