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Administrative Assistant / Office Coordinator (West Hollywood)
Abbey Road Programs
compensation:
$20-$25 per hour
employment type:
part-time
experience level:
mid level
job title:
Administrative Assistant / Office Coordinator
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• Location: West Hollywood
• Position Type: Part-Time, Monday – Friday
• Salary Range: $20 – $24 per hour (depending on experience)
About the Role
We are looking for a reliable, organized, and proactive Administrative Assistant to support our team and ensure daily office operations run smoothly. The ideal candidate is a strong communicator, manages competing priorities with ease, and handles confidential information with the utmost discretion.
Key Responsibilities
• Calendar & Scheduling: Manage calendars, coordinate internal/external meetings, and arrange travel itineraries.
• Communications: Answer and direct phone calls, communicate with clients, and manage general company email inboxes.
• Document & Report Prep: Draft memos, format presentations, compile data for reports, and take meeting minutes.
• Office Management: Monitor and order office supplies, manage vendor and client relationships, and maintain physical/digital filing systems.
• Administrative Support: Assist with expense reporting, basic data entry, special projects, and team event coordination.
• Travel Coordination. Assist with travel arrangements and communications.
Qualifications & Skills
• Education: High school diploma or GED required; associate or bachelor's degree is a plus.
• Experience: 1+ years of experience in an administrative, office support, or customer-facing role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace (Docs, Sheets, Drive).
• Soft Skills:
o Exceptional time-management and multi-tasking abilities.
o Strong written and verbal communication skills.
o High level of integrity and discretion when handling sensitive data.
Benefits & Perks
• Flexible hours
• Some travel perks may be offered
- Principals only. Recruiters, please don't contact this job poster.