Skyline Pharmacy | Jersey City, NJ | Full-time | On-Site | Must have own car
About Us:
Skyline Pharmacy is a pharmacy management company that supports pharmacies with operations, compliance, billing, and staffing. We help our pharmacy partners run smoothly so they can focus on their patients.
The Role:
We're looking for an organized, detail-oriented Administrative Assistant to support our operations team. You'll keep onboarding, payroll records, and location compliance on track across our pharmacy locations. The role includes regular travel to our locations, so you must have your own car.
What You'll Do:
• Compile, distribute, and collect all new hire folders, and make sure every form is filled out correctly and all required documents are provided before submitting them to management
• Collect, review, and prepare employee hours for payroll
• Track employee days off
• Help collect and maintain records for all newly purchased business utilities, including login credentials, account numbers, and related details
• Visit our business locations to make sure all required documents are displayed as the law requires
• Answer phones and emails, and route questions from pharmacies, vendors, and staff
• Keep accurate, confidential records in line with HIPAA
• Help with other assignments and projects as needed
What We're Looking For:
• High school diploma or equivalent; an associate's degree is a plus
• 2+ years of administrative, HR, or office experience, ideally in healthcare or pharmacy
• Experience with onboarding paperwork, timekeeping, or payroll preparation
• Very well organized, with strong attention to detail
• Able to work under time constraints and meet deadlines, such as payroll cutoffs
• Able to juggle several priorities at once
• Strong skills in Microsoft Office
• Able to handle confidential information with discretion
• Must have a reliable personal vehicle and a valid driver's license
Principals only. Recruiters, please don't contact this job poster.