About the Position
In this role, you will receive incoming parts from vendors, pack finished parts, and ship them out via UPS, FedEx, and freight with accurate paperwork.
We are a small manufacturing company seeking a dependable and organized Shipping & Receiving Coordinator.
This is a hands-on position that combines packaging and shipping, receiving, material/vendor coordination, and basic office support. The ideal candidate is detail-oriented, comfortable using a computer, and able to manage multiple responsibilities in a small manufacturing environment.
Accuracy is important. This position handles finished customer parts, incoming materials, purchase orders, shipping documents, and other production paperwork.
Essential Duties & Responsibilities
Packaging & Shipping
• Package finished parts according to work orders and customer packaging requirements.
• Verify customer, PO number, part number, revision, quantity, and shipping requirements before shipment.
• Prepare packing slips, shipping labels, Bills of Lading, and other required shipping documents.
• Prepare export documents, including Shipper's Letters of Instruction (SLIs), commercial invoices, and other international shipping paperwork.
• Process shipments using UPS, FedEx, freight carriers, and customer shipping accounts.
• Handle finished parts carefully to prevent damage during packaging and shipment.
• Keep the packaging and shipping area clean and organized.
Receiving & Materials
• Receive and unpack incoming materials, parts, and supplies.
• Verify incoming items against purchase orders, packing slips, or other receiving documents.
• Check part numbers, materials, quantities, and other order information for accuracy.
• Document and report shortages, damage, or other discrepancies.
• Monitor open purchase orders and follow up on expected deliveries.
• Assist with ordering materials and supplies and communicating with vendors.
Administrative Support
• Answer and route incoming phone calls and take messages.
• Scan, file, and print job paperwork, packing slips, labels, and other documents.
• Handle routine emails, data entry, and general administrative support as needed.
Qualifications & Skills
• High school diploma or equivalent.
• Previous experience in shipping, receiving, packaging, manufacturing, warehouse, or administrative support preferred.
• Strong attention to detail and ability to accurately work with part numbers, PO numbers, quantities, and shipping documents.
• Basic computer skills, including Microsoft Outlook, Word, Excel, email, scanning, and PDF documents.
• Ability to read and follow work orders, job travelers, packing instructions, and shipping requirements.
• Basic math skills and ability to calculate quantities, freight information, and dimensional measurements.
• Good written and verbal communication skills.
• Highly organized and able to manage multiple tasks.
• Dependable, punctual, and able to work independently.
• Comfortable working both in the office and in a manufacturing/shop environment.
• Able to work effectively as part of a small team.
Physical Requirements
• Able to lift up to 30 lbs.
• Able to stand and walk for extended periods.
• Able to work in a manufacturing/shop environment.
What We Are Looking For
We are looking for someone who is careful, organized, dependable, and willing to help where needed. The right candidate should double-check their work, ask questions when something does not match, and follow tasks through to completion.
This position requires someone who can move comfortably between packaging customer orders, receiving materials, working with shipping paperwork, communicating with vendors, and assisting with general office duties.
Benefits
Benefits begin 90 days after the permanent hire date (the temporary period does not count toward the 90 days).
Principals only. Recruiters, please don't contact this job poster.