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Part-Time Accounting & Administrative Specialist (Flagstaff)
Genterra Enterprises
121 E BIRCH AVE near Suite 503
compensation:
Specific workdays and compensation to be determined.
employment type:
part-time
experience level:
mid level
job title:
Part-Time Accounting & Administrative Specialist
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The ideal candidate will have a strong accounting background, experience with payroll and tax-related responsibilities, and the ability to independently manage multiple priorities in a professional office environment.
This is an excellent opportunity for someone seeking a consistent, part-time schedule while making a meaningful contribution to an established organization.
Key Responsibilities
Accounting & Financial Administration
• Manage day-to-day bookkeeping and accounting functions, including accounts payable and receivable.
• Process invoices, payments, deposits, and expense transactions.
• Perform bank and account reconciliations.
• Assist with financial reporting, general ledger maintenance, and month-end reconciliations.
• Process payroll and maintain accurate payroll records.
• Prepare, track, and coordinate tax-related filings and reporting requirements.
• Maintain organized and accurate financial records.
• Coordinate with company leadership, accountants, and outside professionals as needed.
Office & Administrative Support
• Oversee general administrative tasks and daily office needs.
• Maintain organized electronic and physical filing systems.
• Coordinate vendor communications, invoices, and documentation.
• Assist with contracts, insurance records, and other business documentation.
• Support correspondence, scheduling, and general office coordination.
• Identify opportunities to improve administrative processes and efficiency.
Required Qualifications
• Demonstrated experience in bookkeeping, accounting, or financial administration.
• Experience with payroll processing and tax-related accounting responsibilities is required.
• Proficiency with QuickBooks and Microsoft Office applications, particularly Excel.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality when handling financial and business information.
• Strong communication skills and the ability to work independently.
• Ability to manage competing priorities and meet deadlines.
Preferred Qualifications
• Experience supporting accounting and administrative functions in a small-business environment.
• Familiarity with general ledger accounting, financial statements, and year-end reporting.
• Experience coordinating with external accountants or tax professionals.
• Experience improving office procedures and maintaining accurate business records.
What We're Looking For
Someone who is dependable, proactive, and comfortable wearing multiple hats. Our ideal candidate takes pride in accuracy, enjoys keeping things organized, and brings a collaborative, solutions-oriented approach to their work.
Position Details
• Approximately three days per week, working in person in Flagstaff.
• Specific workdays and compensation to be determined.
• Training and transition support will be provided by the current Accounting Manager.
- Principals only. Recruiters, please don't contact this job poster.