• A professional coordinator, assistant and office manager with well over a decade of experience in contractor, nonprofit, academic, medical and industrial environments, among others.
• Familiar with all aspects of office organization and scheduling, and have worked in several roles, including: payroll (domestic & international); T & E reporting; A/R and A/P; event, travel and meeting scheduling; proofreading/editing; grant research; public relations; reception; switchboards; and customer service. Proficient with a wide variety of software.
• Several years of experience designing and maintaining databases, financial tracking and analysis, preparing correspondence, contracts, reports, trusts and proposals. Also an independent background in graphic arts, desktop publishing, and social media.
SOFTWARE SKILLS
• Includes Quickbooks, Google Workspace, Word, Access, Outlook, Excel, Power Point, Microsoft Office 365, Salesforce, Fieldedge/ESC, Kickserv, Wordpress, Docusign, Sharepoint, InDesign, Photoshop, Clip Studio Paint, Nero, Raiser's Edge, Acrobat, Dropbox, WhatsApp, HTML, X, and more.
EMPLOYMENT HISTORY
Endospecialists
Oakland, CA
Sept 2026 - Present
Assistant office manager
AAAA Generator Services
Hayward, CA
Dispatch assistant
Jan-Oct 2025
• Job scheduling
• Permitting
• Customer service
• Inspection scheduling
• Sales of surplus inventory (vehicles
and equipment)
S & I Construction
Alameda, CA
Office/Leads manager
Feb 2021 – May 2024
• Job scheduling
• Permitting
• Licenses
• Customer service
• Inspection scheduling
• Records management
• Billing
• Accounts receivable and payable
• Employee onboarding
• Social media promotion (Yelp, Homeadvisor, Houzz, Twitter, more)
• Bookkeeping
Dream Home Construction
Oakland, CA
Office/Leads manager
April 2019 – June 2020
• Job scheduling
• Proposals
• Social media management
• Customer service
• Inspection scheduling
• Records management
• Billing
Tenderloin Housing Clinic
San Francisco, CA
Executive assistant to interim property management director(temp/contract)
Jan 2018 – Mar 2019
• Calendaring
• Inspection scheduling
• Reports, including executive summaries and flow charts
• Records management and onsite auditing of 22 SRO hotels
• Board and other meeting scheduling and transcription
• Database management assistance
REFCorp Electric
San Francisco, CA
Office manager
July 2016- Sept 2017
• Assistant to owner/CEO
• Calendaring
• Job coordination
• Bookkeeping
• Accounts receivable/accounts payable
• Permits and inspection scheduling
• Records management
• Customer service, reception/phones
• Payroll and reports in Quickbooks
• HR and insurance
Ferrous Studios Inc
Richmond, CA
Office manager
December 2013- August 2015
• Office management
• Assistant to owner/CEO
• Scheduling
• Job coordination
• Accounts receivable/accounts payable, purchasing
• Registration of vehicles (auto fleet, 4 trucks) and permits
• Records management
• Customer service, Reception/phones
• Payroll, invoicing and reports in Quickbooks
• HR and insurance
• Supplies (office, shop)
Further job history available upon request.
EDUCATION
Loyola University / Chicago, IL
DePaul University / Chicago, IL
Principals only. Recruiters, please don't contact this poster.