Looking to start ASAP***
Over 10 years of expereince in many industries and areas of expertise including Executive Assistant, Accounts Payable / Recievables , Office Management, Opperations, and Assistant Project Management. Please find my resume below.
PROFESSIONAL EXPERIENCE
Wipro, Executive Assistant, June 2022-August 2026
• Supported the Executive Vice President and three managers, overseeing all aspects of calendar coordination, scheduling, and
travel arrangements for senior executives and stakeholders.
• Processed expense reports for executives, ensuring prompt submission and accuracy.
• Maintained overhead financial budget reports, providing updates and insight as needed.
• Acted as the primary point of contact for all employee relations within the department.
• Drafted correspondence, reports, and presentations for executive use.
• Prepared meeting agendas and ensured follow-up on deliverables.
• Supported onboarding processes by coordinating training schedules and resources.
• Managed confidential and sensitive information with utmost discretion and professionalism.
• Collaborated with cross-functional teams to ensure alignment on departmental objectives.
Edge Mobile Payments, Executive Assistant, Human Resources, March 2020-June2022
• Reported directly to the Chief Operating Officer, managing all aspects of calendar management, scheduling, and travel
coordination for senior executives and stakeholders.
• Designed/updated the company’s employee handbook, ensuring compliance with legal and organizational standards.
• Executed legal agreements, including NDA contracts, and partnership documents, ensuring alignment with the organization
• Prepared financial budget reports including detailed analysis and recommendations for the executive team.
• Spearheaded initiatives to enhance B2C engagement, including implementing communication tools and conducting surveys.
• Coordinated onboarding for new hires and ensured smooth integration into company operations.
• Organized and managed company-wide events, including quarterly town halls and team-building activities.
• Monitored/ improved HR systems, including payroll, benefits, and employee records, ensuring accuracy and efficiency.
• Trained and mentored administrative staff to enhance organizational support across departments.
Project Management Advisors, Assistant Project Manager, July 2019-January 2020
• Directed vendor management and ensured prompt delivery of services, building strong
• Prepared/tracked detailed project budgets, forecasting potential risks, and implementing mitigation strategies.
• Facilitated the preparation and execution of contracts, ensuring compliance with project specifications and client requiremen ts.
• Collaborated with project managers and estimators to monitor progress, ensuring alignment with deadlines and budgets.
• Conducted risk assessments and provided status updates to stakeholders to ensure transparency through the project lifecycle.
• Led the organization of key project meetings, compiling comprehensive documentation for all attendees.
• Assisted with resource allocation and ensured team alignment to project goals and deliverables.
Honda, Executive Assistant, Finance, December 2018-July 2019
• Supported the Director of Finance in meeting coordination, expense reporting, and quarterly financial reviews.
• Aided in the preparation of financial documentation to meet lender and regulatory requirements.
• Maintained a centralized tracking system for contracts, ensuring fluidity/compliance across banking institutions.
• Prepared detailed financial analysis reports to aid decision-making processes for senior management.
• Supported the finance team with achieving financial quotas, proactively addressing potential delays and issues.
• Collaborated with cross-functional teams to streamline reporting processes and improve operational efficiency.
WeWork, Associate Project Manager, April 2018-December 2018
• Maintained consistent project standards and best practices across a portfolio of regional projects.
• Fostered positive vendor relationships, ensuring contracts were fully executed/payments processed on time.
• Coordinated meetings to align internal departments, providing clear communication on project deliverables.
• Acted as the primary point of contact for cross-departmental collaboration, ensuring smooth execution of tasks.
• Oversaw the development of project schedules, tracked milestones, and resolved potential delays.
• Prepared and presented detailed project reports to senior leadership, highlighting progress and potential risks.
SunPower Corporation, Executive Assistant Project Coordinator, December 2015-April 2018
• Provided high-level executive support to the Senior Director, managing complex schedules, and facilitating communication.
• Coordinated travel arrangements, processed expense reports, and supported budgets for large-scale projects.
• Managed procurement processes, including purchase orders, change orders, and vendor contracts.
• Supported temporary facility setup and ensured compliance with project field requirements.
• Collaborated with multiple teams to review contracts, ensuring accuracy with project objectives.
• Assisted with preparation of presentations, reports, and project documentation for stakeholder meetings.
Synergy Project Management, Accounts Payable/Office Manager, April 2011- October 2015
• Maintained accurate vendor accounts, processed payroll, and ensured timely payment of all invoices.
• Coordinated calendars, scheduled travel, and handled all office management responsibilities.
• Monitored and managed accounts payable and receivable, providing detailed financial reports to senior management.
• Organized and maintained office inventory, ensuring resources were readily available for staff.
• Developed and implemented processes to streamline administrative operations and improve team productivity.
• Handled confidential documents with discretion, supporting compliance with company policies and regulations.
SKILLS/CRMs
Technical: Microsoft Office Suite, Google Suite, ProContractor, ADP, QuickBooks, Sage, Oracle, E-Builder, Workday, Zoom,
WebEx, Reynolds, CUDL, DealerTrack, Asana, Slack.
Strengths: Executive Support, Project Management, Budget Management, Vendor Relations, Contract Administration, HR
Operations, Process Improvement, Stakeholder Communication, Compliance Management, and Team Leadership.
Principals only. Recruiters, please don't contact this poster.