HSCC Builders is seeking an organized, detail-oriented, and proactive Bid Coordinator to support our Estimating Department. This role manages the administrative side of the bidding process, from receiving bid invitations through proposal submission and post-bid follow-up.
The Bid Coordinator keeps projects, documents, deadlines, and communications organized so our estimators can focus on developing competitive bids.
Key Responsibilities:
• Bid Management: Review incoming bid invitations, track opportunities, maintain the bid calendar, proactively monitor upcoming bids, monitor deadlines and submission requirements.
• Document Control: Manage the estimating email, bid prequals, organize plans, specifications, addenda, project files, and revisions to ensure the estimating team always has current information.
• Estimating Support: Assist with quantity takeoffs, obtain, organize, and follow up on supplier and subcontractor quotations.
• Platform Management: Maintain accurate bid information, project status, and documentation in BuildingConnected and other estimating systems.
• Proposal Coordination: Help prepare and submit proposals on time, ensuring all required forms, addenda acknowledgments, alternates, and supporting documents are included.
• Communication & Coordination: Work closely with estimators, general contractors, owners, suppliers, and subcontractors to keep bids moving forward.
Qualifications:
Required:
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize competing deadlines and work in a fast-paced environment.
• Strong follow-through, initiative, and accountability.
• Ability to work independently while knowing when to ask questions.
• Willingness to learn construction terminology and develop the ability to read plans and specifications.
• Strong telephone skills.
• 2 years minimum administrative or office experience in a professional environment, with a strong attention to detail in relation to documentation and filing.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
Preferred:
• Previous construction experience
• Previous bidding experience
• 2 years + experience with Bluebeam.
• 2 years + experience with BuildingConnected
• 2 years + experience with BEAM AI.
Hourly Range:
$22 - $28
Principals only. Recruiters, please don't contact this job poster.