Position Type: Full-Time
Location: Denver, CO
Compensation: Competitive, based on experience
About Us
Hood Builder, Inc. is a growing, family-owned and operated contracting company specializing in general construction, commercial kitchen hood systems, and residential and commercial HVAC services. We take pride in delivering quality workmanship, maintaining strong customer relationships, and building a team where every employee plays an important role in our success.
We are looking for a dependable, organized, and detail-oriented Bookkeeper & Administrative Assistant to support our company's daily financial and administrative operations. This position is ideal for someone who enjoys working in a fast-paced construction environment, takes ownership of their responsibilities, and can balance multiple priorities while maintaining accuracy and organization.
Job Responsibilities
Bookkeeping & Financial Administration
Manage accounts payable and accounts receivable.
Process vendor invoices, customer invoices, and payments.
Track incoming payments, outstanding balances, and vendor expenses.
Reconcile bank accounts, credit card statements, and company transactions.
Assist with payroll processing and employee time tracking.
Maintain accurate financial records and organize receipts, invoices, and expense documentation.
Assist with monthly financial reporting and job cost tracking.
Monitor vendor statements and follow up on outstanding invoices.
Assist with collecting W-9s, certificates of insurance, and other vendor documentation.
Coordinate with the company's accountant or CPA for tax preparation and financial reporting.
Administrative & Office Support
Answer incoming phone calls and emails and direct inquiries appropriately.
Maintain organized electronic and physical filing systems.
Assist with preparing contracts, proposals, purchase orders, and other company documents.
Track project paperwork, work orders, permits, and subcontractor documentation.
Assist with scheduling, coordinating appointments, and communicating with customers, vendors, and field personnel.
Maintain employee records and assist with onboarding documentation.
Help ensure project files and administrative records are complete and up to date.
Provide general administrative support to management and project managers.
Qualifications & Experience
Previous bookkeeping, accounting, or administrative experience required.
Experience with QuickBooks or similar accounting software preferred.
Proficiency in Microsoft Excel, Word, Outlook, and general office software.
Strong understanding of accounts payable, accounts receivable, and basic bookkeeping principles.
Excellent organizational skills and attention to detail.
Ability to manage multiple responsibilities and meet deadlines.
Strong written and verbal communication skills.
Ability to work independently, take initiative, and identify areas that need attention.
Professional, dependable, and comfortable communicating with customers, vendors, employees, and management.
Preferred Qualifications:
Previous experience working for a general contractor, HVAC company, plumbing company, or other construction-related business.
Familiarity with construction accounting, job costing, purchase orders, subcontractor payments, and lien waivers.
Experience assisting with payroll, insurance documentation, and vendor compliance.
What We Offer
Competitive compensation based on experience.
Opportunity to grow with an expanding, family-owned company.
A team-oriented work environment where your contributions matter.
Opportunities to take on additional responsibilities and develop professionally.
Direct involvement in the financial and operational management of the business.
A position with room for growth as the company continues to expand.
Who We're Looking For
We are looking for someone who takes pride in keeping things organized and running smoothly. This person should be proactive, trustworthy, and comfortable taking ownership of their work.
We don't expect someone to simply sit behind a desk and wait for assignments. We want someone who can recognize what needs to be done, stay ahead of deadlines, keep our records organized, and help management maintain control over the company's day-to-day operations.
If you are organized, detail-oriented, and enjoy being an important part of a growing construction and mechanical services company, we would like to hear from you!
Apply Today!
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