We are a growing boutique accounting firm in Marin County providing bookkeeping, accounting, and administrative services to family offices, high-net-worth individuals, and small businesses.
We are looking for a bright, motivated, and highly organized Bookkeeping & Administrative Assistant to join our small, collaborative team.
This is an excellent opportunity for someone early in their career who is interested in developing bookkeeping, accounting, and business administration skills. We provide training and value individuals who are curious, dependable, detail-oriented, and eager to learn.
The ideal candidate enjoys variety, takes initiative, follows through on details, and is comfortable learning new systems and processes.
Key Responsibilities
Bookkeeping & Accounting Support
-Record and categorize bank and credit card transactions.
-Assist with accounts payable, bill processing, and reconciliations.
-Maintain organized financial records and supporting documentation.
-Gather tax documents, W-9s, and vendor information.-
-Support the accounting team with recurring tasks and special projects.
Administrative & Office Support
-Coordinate appointments, meetings, and calendars.
-Organize electronic files and client documentation.
-Assist with mail, packages, scanning, and document management.
-Maintain administrative checklists and recurring tasks.
-Coordinate with vendors and assist with general office operations.
Additional Administrative Support
A small portion of the role will involve personal administrative assistance to the firm owner, including:
-Scheduling appointments and coordinating calendars.
-Managing mail, packages, returns, and occasional errands.
-Assisting with home and office organization, including organizing spaces, maintaining systems, and coordinating related projects.
-Coordinating vendors and other routine administrative matters.
What We're Looking For
-Strong organizational skills and attention to detail.
-Excellent written and verbal communication.
-Dependable, responsive, and willing to take initiative.
-Resourceful and comfortable solving problems.
-Positive attitude and willingness to learn and receive feedback.
-Comfortable using Microsoft Office and learning new technology.
-Ability to manage multiple priorities and maintain confidentiality.
-Some bookkeeping, accounting, or administrative experience preferred but not required.
-Familiarity with QuickBooks Online is a plus.
Position Details
-Location: Marin County, CA (in-office).
-Schedule: Part-time, approximately 10–20 hours per week.
-Compensation: $30–$35 per hour, depending on experience and qualifications.
-Growth: Opportunity for additional hours and responsibilities over time.
How to Apply
Please reply with your resume and a brief introduction explaining your interest in the position, any relevant experience, and your availability.
We look forward to hearing from you!
Principals only. Recruiters, please don't contact this job poster.