job title:Office Administrative Assistant for Public Works
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We are seeking a highly motivated and detail-oriented Office Administrative Assistant to support our public works construction office operations. The ideal candidate is organized, proactive, and capable of thriving in a fast-paced environment. This role requires strong administrative skills, excellent communication, and the ability to manage multiple priorities with accuracy and professionalism.
Key Responsibilities
• Provide administrative support for construction projects and daily office operations.
• Assist with the Public Works bidding process.
• Prepare, organize, and maintain project documentation, contracts, and reports.
• Use Microsoft Word, Excel, and Adobe PDF tools for document creation, editing, and record management.
• Support job cost tracking and assist with related administrative reporting.
• Coordinate with project managers, field crews, and vendors to help ensure efficient workflow and communication.
• Maintain accurate records and support compliance with company policies and procedures.
• Provide excellent customer service to clients and internal teams, including answering phone calls and professionally responding to emails.
Qualifications
• Previous experience in construction office administration is preferred.
• Proficiency in Microsoft Office Suite, including Word and Excel, as well as Adobe PDF tools.
• Experience is a plus, and training will be provided.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize responsibilities, and perform effectively in a fast-paced environment.
• Reliable transportation is required.
Principals only. Recruiters, please don't contact this job poster.