EXECUTIVE PERSONAL ASSISTANT — APPLICANT NOTICE
Dear Applicant,
Please read the following carefully before contacting us regarding this position.
We are currently seeking three experienced Executive Personal Assistants to support our CEO and other senior executives within our company.
This is a high-level, demanding position that requires exceptional professionalism, discretion, organization, judgment, and dedication. This is not a typical administrative assistant position. The successful candidates will be expected to work closely with senior executives and handle a wide range of professional and personal responsibilities.
REQUIRED EXPERIENCE
Applicants must have a minimum of three (3) years of experience working as a Personal Assistant or Executive Personal Assistant within the entertainment industry or a closely related high-level executive environment.
Candidates should be able to demonstrate:
Exceptional organizational and time-management skills
The ability to multitask and manage competing priorities
Excellent communication skills
Professional appearance and demeanor
Strong attention to detail
Exceptional discretion and confidentiality
The ability to anticipate an executive's needs
Strong problem-solving and decision-making skills
The ability to remain calm under pressure
Flexibility with schedules and changing priorities
The ability to work long and sometimes unpredictable hours when required
A willingness to handle both executive responsibilities and personal errands
The ability to coordinate meetings, appointments, travel, events, vendors, and other activities
The judgment necessary to work with confidential business and personal information
THE ROLE
Responsibilities may include, but are not limited to, assisting with:
Executive scheduling and calendar management
Meetings and appointments
Domestic and international travel
Events and entertainment-industry functions
Business and personal errands
Transportation coordination
Vendors and service providers
Document and administrative organization
Communications and follow-up
Personal and professional appointments
Last-minute schedule changes
Other responsibilities assigned by the CEO or executive team
The successful candidate must understand that this position requires initiative. We are looking for individuals who do not simply wait to be told what to do, but who can recognize what needs to be done, organize it efficiently, and follow through.
CONFIDENTIALITY & DISCRETION
Because this position involves direct access to senior executives, confidential business matters, personal information, schedules, travel arrangements, clients, business partners, and other sensitive information, absolute discretion and confidentiality are essential requirements of the position.
Candidates must understand that information learned through the position must remain strictly confidential.
IMPORTANT
This position is not for someone looking for a conventional 9-to-5 administrative job. Or someone that is sufing social media. The schedule may change quickly, and the responsibilities may extend beyond traditional office duties.
We are looking for individuals who are:
Dedicated.
Reliable.
Professional.
Discreet.
Organized.
Flexible.
Proactive.
Hard-working.
Calm under pressure.
Exceptional at multitasking.
If you do not have the required experience or are not comfortable with the demands and responsibilities described above, please do not apply.
If you meet the requirements and believe you have the experience, judgment, personality, and work ethic necessary to succeed in this environment, we welcome your application.
Please submit your résumé along with a brief description of your executive/personal assistant experience, including the entertainment-industry executives or organizations you have previously supported.
Principals only. Recruiters, please don't contact this job poster.