Gran Via Group | Berkeley, CA
Part-Time to Start | In Person
Gran Via Group is looking for a highly organized, self-directed Administrative Assistant to help organize and support the day-to-day administrative needs of our restaurant and hospitality group.
We need someone who is excellent with documents, spreadsheets, organization, and follow-through. This person should be comfortable working independently, taking ownership of projects, and figuring out the best way to organize information without needing constant direction.
Responsibilities
* Organize company files, documents, recipes, vendor information and records
* Create and format recipes in a consistent system
* Create recipe cost cards and food-cost spreadsheets
* Build and maintain Excel and Google Sheets
* Create trackers, checklists, inventory sheets, pars and other operational documents
* Organize Google Drive folders and shared documents
* Create and update SOPs
* Maintain vendor pricing and ingredient information
* Assist with data entry and document cleanup
* Help keep administrative projects organized and moving forward
* Research information as needed
* Use AI tools to improve workflows, organize information, create documents and work more efficiently
* Help identify better ways to organize recurring administrative tasks
Qualifications
* Extremely organized and detail-oriented
* Strong Excel and Google Sheets skills
* Strong Google Docs and Google Drive skills
* Comfortable creating spreadsheets from scratch
* Able to work independently and manage priorities
* Strong written communication skills
* Comfortable learning new systems and software
* Able to take incomplete or disorganized information and turn it into something clean and usable
* Reliable and consistent with follow-through
* Comfortable using AI tools such as ChatGPT beyond basic prompting
Restaurant or hospitality experience is helpful, especially experience with recipe costing, food cost, inventory, purchasing or vendor management, but it is not required.
The Person We’re Looking For
We want someone who sees that something is disorganized and naturally starts organizing it.
You should be comfortable receiving a stack of recipes, invoices, notes and spreadsheets and turning them into an organized system without needing every step explained.
This role is ideal for someone who is highly organized, technically comfortable and enjoys creating order behind the scenes.
About Gran Via Group
Gran Via Group is a growing Bay Area restaurant and hospitality company behind La Marcha Tapas Bar, Mile Limit, Ñora Spanish Catering and several new concepts in development. Our businesses span restaurants, catering, wine and food production, with a focus on thoughtful hospitality and great food.
We’re a hands-on, entrepreneurial company that moves quickly and is constantly building, improving and growing. This role will work across multiple parts of the company and is a great fit for someone who enjoys variety, problem-solving and helping bring organization to a fast-moving environment.
Principals only. Recruiters, please don't contact this job poster.