Looking for a reliable, organized assistant to help manage daily business operations. We need someone who can keep appointments, customer communications, paperwork, and follow-ups organized.
Responsibilities:
• Answer customer calls and respond to texts and emails professionally.
• Schedule service appointments and confirm appointments with customers.
• Manage the owner’s calendar and provide reminders for jobs, meetings, and deadlines.
• Help prepare and send estimates, invoices, and customer documents.
• Follow up on estimates, outstanding payments, and customer requests.
• Organize job information, receipts, paperwork, and business records.
• Track pending tasks and help make sure nothing gets overlooked.
• Assist with other daily administrative tasks as needed.
Qualifications:
• Strong organizational skills and attention to detail.
• Professional phone manner and clear communication.
• Reliable, punctual, and able to work independently.
• Comfortable using email, calendars, computers, and basic office software.
• Able to prioritize tasks and handle schedule changes.
• Office assistant, customer service, or dispatch experience preferred. Plumbing knowledge is helpful but not required.
Pay and schedule will be discussed based on experience and availability.
Principals only. Recruiters, please don't contact this job poster.