An owner-operated office in Warwick, Rhode Island, is seeking an organized, dependable Administrative Assistant to provide support involving HVAC equipment distribution and real estate/property management.
Maintain and expand furnished-rental listings across multiple platforms and tenant-placement sources, including insurance companies, temporary-housing services, Craigslist, and Airbnb. Handle correspondence with current and prospective tenants, coordinate property tours, prepare rental agreements, and assist with research and analysis of potential real estate investments.
MARKETING, ADVERTISING & RECRUITING
Assist with marketing the business by creating and managing advertisements for HVAC equipment and services and coordinating the design, production, ordering, and distribution of flyers, postcards, direct-mail campaigns, and other marketing materials. As needed, create job postings, review applications, schedule interviews, and collect subcontractor documents.
HVAC ADMINISTRATIVE SUPPORT
Provide routine clerical support for the HVAC business, including sending product and pricing information, preparing standard documents, updating records, and assisting with scheduling and follow-up as directed.
QUALIFICATIONS
Prior administrative or small-business office experience; strong communication, organization, and problem-solving skills; proficiency with Microsoft Word, Excel, and email; comfort learning online advertising and rental platforms; and the ability to work independently, manage changing priorities, and use sound judgment.
Experience with HVAC, real estate, property management, or marketing is helpful but not required.
Schedule: Monday through Friday, approximately 10:00 a.m. to 4:00 p.m.
Compensation: Commensurate with experience
To apply, please submit your résumé and a brief description of your relevant administrative experience.
Principals only. Recruiters, please don't contact this job poster.