Job Overview
We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that the office runs smoothly, efficiently, and professionally. Your energetic approach and attention to detail will help foster a productive environment, support team members, and enhance overall office functionality. This position offers an exciting opportunity to showcase your administrative expertise while contributing to a vibrant workplace. Our office is centrally located close to downtown Vancouver, we provide a parking stall for the workday, office hours Monday - Friday 8 am - 4:30 pm.
Duties
• Manage front desk operations, greeting visitors and directing them appropriately with excellent phone etiquette and customer service skills
• Oversee multi-line phone systems, handle incoming calls, and provide prompt, courteous support to clients and staff
• Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and Sage 300 for bookkeeping and record-keeping purposes
• Maintain organized filing systems—both digital and paper—to ensure quick retrieval of documents and compliance with company policies
• Support administrative functions such as filing, photocopying, processing accounts payable, receivable, collections, general office duties, advertising, emails and preparing correspondence
• Assist with mail opening when requested, letter templates, collections, and bank deposits
• Communicate with site building managers on a daily, weekly, and monthly basis while managing clerical responsibilities with efficiency
Qualifications
• Proven clerical or administrative experience in an office setting; dental or medical office experience is a plus
• Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Demonstrated data entry accuracy and typing speed to handle multiple responsibilities seamlessly
• Knowledge of front desk procedures, multi-line phone systems, and customer support best practices
• Experience with bookkeeping or basic accounting tasks using Sage 300 software preferred
• Exceptional communication skills with professional phone etiquette and customer service orientation
• Maintaining high attention to detail
Join us as an Office Administrator and become an essential part of a lively team dedicated to excellence! Your energy, organizational prowess, and technical skills will help create a welcoming environment where productivity thrives.
Principals only. Recruiters, please don't contact this job poster.