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Office Administrator for a Restoration Company (Tracy)
Professional Renovation Services
compensation:
$20-$24 per hour DOE
employment type:
full-time
experience level:
mid level
job title:
Administrative assistant
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This position plays an important role in supporting our Project Managers and field operations. We are looking for someone who is comfortable working in a fast-paced construction/restoration environment, can manage multiple priorities, and takes pride in keeping projects and paperwork organized and moving forward.
Basic Responsibilities:
* Provide daily administrative support to Project Managers and branch management.
* Assist Project Managers with completing, closing, and invoicing projects within our company software.
* Enter and maintain accurate project information, documentation, and job records.
* Assist with adding new properties, customers, and projects into our system.
* Track and verify crew hours and time records for field employees.
* Compile and submit accurate weekly payroll information to our Payroll Coordinator.
* Assist with purchase orders, invoices, work orders, job documentation, and other project-related paperwork.
* Follow up with Project Managers and field staff to ensure required information and documentation are submitted on time.
* Help maintain organized electronic and physical project files.
* Assist the Tracy branch with general administrative and office needs.
* Communicate professionally with employees, vendors, property managers, and customers as needed.
* Help keep projects moving through the administrative process from job setup through final invoicing and closeout.
Qualifications
* Previous administrative or office experience preferred.
* Experience in construction, restoration, property management, or a service-based company is a plus.
* Strong computer skills and ability to learn new software programs quickly.
* Experience with Microsoft Office, including Outlook, Word, and Excel.
* Strong attention to detail and data-entry accuracy.
* Excellent organizational and time-management skills.
* Ability to manage multiple projects and deadlines at the same time.
* Strong written and verbal communication skills.
* Dependable, punctual, and able to work independently.
* Comfortable communicating with Project Managers and field crews to obtain missing information and keep projects on schedule.
Schedule
Monday–Friday 8:00 AM–5:00 PM Full-Time – Tracy, California
What Professional Renovation Services Offers
* Competitive pay: $20–$24 per hour, based on experience
* Paid Vacation
* Paid Sick Days
* Paid Holidays
* Health Benefits
* Dental Benefits
* 401(k) Retirement Plan
* Opportunities for growth and advancement
* Consistent, full-time work
* Supportive, team-oriented work environment
* And more!
Join Professional Renovation Services
Professional Renovation Services provides restoration, reconstruction, and renovation services throughout California. We are looking for someone who wants to become an important part of our Tracy team and help support the continued growth of our branch.
If you are organized, dependable, detail-oriented, and enjoy being the person who keeps everything running behind the scenes, we would like to hear from you.
Apply today to join the Professional Renovation Services team!
- Principals only. Recruiters, please don't contact this job poster.