Seeking a Highly Organized, Self-Motivated Administrative Professional
Jarga Management is seeking a dependable, detail-oriented, and highly organized Administrative Assistant / Executive Secretary to assist with daily office operations. We are looking for someone who is proactive, resourceful, and able to take initiative while keeping office operations organized and running efficiently.
The ideal candidate will be comfortable working independently, coordinating with team members, managing multiple responsibilities, and ensuring that tasks and deadlines are consistently met.
JOB RESPONSIBILITIES
Manage and coordinate daily office operations and administrative activities.
Assist with keeping team members organized, on task, and on schedule with deadlines.
Scan, enter, organize, maintain, and electronically file documents and records.
Review and reorganize existing files, records, and administrative data as needed.
Maintain accurate and orderly digital and physical filing systems.
Handle general office correspondence and administrative support.
Assist with Internet research, information gathering, and various office projects.
Communicate and coordinate with team members to ensure assignments are completed efficiently.
Identify administrative needs and proactively address issues as they arise.
Perform additional administrative and executive support duties as needed.
QUALIFICATIONS & REQUIREMENTS
Must be exceptionally organized with strong attention to detail and accuracy.
Ability to organize, restructure, and maintain existing data, documents, and filing systems.
Must be able to multitask effectively and thrive in a fast-paced environment.
Ability to work well under pressure while maintaining accuracy and efficiency.
Must be a quick learner with the ability to understand daily operations and complete assignments independently without requiring constant step-by-step instructions.
Strong problem-solving skills and the ability to exercise sound judgment.
Self-motivated, resourceful, and capable of independently identifying and resolving problems.
Ability to work independently while also coordinating and collaborating effectively with others.
Excellent written and verbal communication skills in English.
Spanish-speaking ability is a plus.
Strong computer skills, including proficiency in Microsoft Excel, Word, and Outlook.
Highly skilled in Internet research and online information searches.
Familiarity with Apple computers and products is preferred.