The staff bookkeeper oversees accounting procedures and advises on finance matters. They are responsible for maintaining and reconciling the general ledger in QuickBooks Online, conducting month-end and year-end closures, preparing, and reviewing financial documents, reporting, and processing all payrolls. The staff person reports directly to the Executive Director and responds to information requests from all levels of the agency and external stakeholders as needed.
Duties & Responsibilities
• Manage general accounting and financial processes using QuickBooks including AP, AR, and Payroll
• General ledger reconciliations, accruals, and journal entries
• Manage monthly payroll, payroll accruals and reconciliations, including leave and commission payable balances
• Manage accounts payable, including credit card, employee expense reports, check runs, vendor invoices, and annual 1099s
• Partner with accounts receivable team to reconcile receivable and prepayment balances from Valant transaction information
• Review and maintain compliance with federal, state, and local tax and financial requirements
• Set up and renew business licenses and registrations at all levels of government
• Prepare documents for annual external audit
• Meet regularly with the finance team to manage calendar of financial projects and deadlines
Requirements & Skills
• 3+ years relevant experience, in healthcare/insurance and/or nonprofit a plus
• 3+ years of payroll administration experience
• Excellent communication skills, high levels of organization, and attention to detail
• Integrity and discretion regarding confidential data and documents, including HIPAA compliance
• Ability to handle multiple projects simultaneously and bring them to completion efficiently and accurately
• Experience with Microsoft Office and QuickBooks Online required, Gusto a plus
Job Types: Part-time (.25 FTE)
Pay: $26+/hour DOE
Physical Setting:
• Office
Schedule:
• Monday to Thursday
Education:
• Bachelor's (Preferred)
Work Location: In person/remote hybrid (half in person, half remote)
Please submit a resume and cover letter.
Principals only. Recruiters, please don't contact this job poster.