Organize and maintain digital and physical project files.
Office & Client Communication Answer incoming phone calls, greet office visitors, and direct client inquiries to the appropriate engineer.
Monitor the Owners inbox, triage emails, and draft routine correspondence.
Coordinate meetings, schedule site visits, and manage executive calendars.
Administrative & Financial Tasks Assist corporate office with processing client invoices. Order and maintain office supplies. Coordinate building maintenance or vendor services as needed.
Qualifications & Skills
Requirements High school diploma or equivalent; associate degree in business administration or relevant experience preferred.
Proven experience as an administrative assistant, ideally in an engineering, architecture, or construction environment. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and cloud storage platforms (Google Drive, Dropbox).
Desired Skills Excellent verbal and written communication skills. Strong attention to detail. Basic familiarity with architectural/engineering plans or willingness to learn basic industry terminology.
Principals only. Recruiters, please don't contact this job poster.