We are a small framing and commercial construction contractor based in Silverton. We're looking for a part-time in-person office coordinator who has worked inside a GC or subcontractor operation — not someone learning construction from a general bookkeeping background.
The core of this role is making sure we get paid on time, every time. You understand how construction payment applications work from the inside out — and you don't need someone to explain it to you.
What You'll Own
• Weekly pay app submissions — you know what an SOV is, how percent-complete billing works, and what happens if you miss an owner's cutoff date
• Retention tracking — holdback balances, substantial completion milestones, release timing
• Lien waiver management — conditional and unconditional, collecting from subs before our waiver goes out
• Subcontractor payment processing — tied to draw receipts and verified lien waivers
• AP/AR and bank reconciliations — QuickBooks Desktop
• Payroll processing
• Bid proposal assembly — compiling sub quotes and scope summaries into clean owner-facing proposals
• Vendor and sub compliance — CCB verification, insurance certificates, contracts
• Project scheduling coordination — communication with the field
What We're Looking For
• Prior GC or subcontractor office experience — non-negotiable. General bookkeeping background alone is not a fit.
• You have prepared or processed AIA-style or SOV-based pay applications
• QuickBooks Desktop proficiency
• Excel proficiency
• Self-directed and resourceful — this is a small office. You'll work closely with the owner, but you won't have someone walking you through every task. When something new lands on your desk, you figure it out.
• Strong written and verbal communication — you're the point of contact for vendors, subs, and GCs. Clear, professional, no dropped balls.
• Tech-comfortable — you troubleshoot your own basic computer and software issues without escalating a minor problem into a lost afternoon.
• Organized and reliable — billing deadlines in construction are real. Missed cutoffs cost money.
Part-time, in-person position based in Silverton, OR. Hours and compensation based on experience. This will become full time soon.
Principals only. Recruiters and staffing agencies please do not contact.
Principals only. Recruiters, please don't contact this job poster.