We are a fast-paced, fast-growing company looking for an efficient, motivated, and reliable Operations Administrative Assistant to join our team full-time. You will work closely with other team members to keep the office running smoothly. You will support our Vice President (VP) and handle daily business tasks. This position offers clear room to further your career as we continue to expand.
Key Responsibilities:
- Admin + Data Entry: Perform accurate data entry, manage filing systems, handle mail runs, and keep the workspace tidy.
- Executive Support: Monitor the VP's email inbox to flag urgent items, book travel and hotels, and assist the VP as needed.
- Financial Tasks: invoicing customers, process vendor payments, assist with payroll/financial reports.
- Compliance & Permits: assist with obtaining business licenses and construction permits for multiple projects.
- Audits: Assist the team with annual insurance audits.
Requirements
- Experience working in a construction office environment.
- Proficiency in accounting software, specifically QuickBooks and/or Sage.
- Advanced Microsoft Excel skills.
- High school diploma or equivalent.
- Ability to thrive in a fast-paced setting.
- Familiarity with AIA billing procedures and contract structures
- Strong team player with a highly motivated work ethic.
- Clear communication skills and high attention to detail.
- Ability to handle sensitive and private company information.
How to Apply:
Please reply directly to this ad with your updated resume and a brief cover letter explaining your construction office experience.
Principals only. Recruiters, please don't contact this job poster.