job title:Office Administrator – Masonry Trade School
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Position Overview
The Office Administrator serves as the central operational hub of the masonry trade school. This role is responsible for overseeing daily front-office operations, assisting prospective and current students, supporting instructional staff, maintaining administrative records, and ensuring the smooth administrative function of both classroom and shop training programs.
Key Responsibilities
1. Student Services & Admissions Support
Serve as the primary point of contact for student inquiries via phone, email, and in-person visits.
Assist prospective students with enrollment, application forms, and registration requirements.
Maintain accurate student records, attendance logs, grades, and certification/apprenticeship tracking files.
Help coordinate student orientations, graduation ceremonies, and career/job placement events.
2. Office Operations & Facilities Management
Manage daily office workflows, incoming/outgoing mail, and general email inboxes.
Maintain and order office supplies, instructional materials, and basic tool/PPE inventory in coordination with shop instructors.
Answer, screen, and direct phone calls to instructors, shop supervisors, or administration.
Oversee billing support, tuition payment tracking, and basic bookkeeping/invoicing in coordination with the finance team.
3. Staff & Instructional Support
Assist trade instructors with class scheduling, course syllabus distribution, and printing instructional materials.
Maintain records of tool certifications, safety compliance sheets (OSHA records), and industry accreditation documentation.
Coordinate meetings, prepare agendas, and take minutes for staff or advisory board meetings.
Key Qualifications & Skills
Experience: 2+ years of experience in office administration, administrative support, or program coordination (experience in trade schools, vocational training, construction, or technical education is a strong plus).
Software Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Experience with Student Information Systems (SIS) or CRM databases is preferred.
Communication: Strong verbal and written communication skills with a customer-service-oriented mindset.
Organization: Excellent organizational and multi-tasking skills with high attention to detail.
Industry Familiarity: Basic understanding of or comfort working in a hands-on construction/trade school environment.
Work Environment
Type: Full-Time / On-Site
Setting: Combined office and vocational facility environment (occasional interaction with trade shop areas).
contact Charles Cummins with a resume
[602] [692] [1896]
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