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Program Support Specialist ($20-21/hr) (Pearl City)
HiEmployment
compensation:
Starting $20 - $21 per hour
employment type:
full-time
experience level:
entry level
job title:
Program Support Specialist
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About the Role
The Program Support Specialist is more than an office admin, they are the operational backbone of the organization: manage logistics, coordinate supplies, maintain systems, upkeep records, aid in planning events and ensure that 150+ students across 10+ school partnerships experience seamless, high-quality mentoring every single week.
Job Type: Full - Time
Schedule: Monday - Thursday (9am - 3pm) in Office | Friday (9am - 5pm) Remote
*Occasional weekends
Pay: $20 - $21 per hour
Location: Pearl City
What You'll Do:
Logistics and Supply Management
○ Order monthly supplies for 10+ school partnerships (snacks, drinks, activity materials)
○ Manage program merchandise inventory (toys, toy bins, t-shirts, stickers)
○ Coordinate weekly transportation for mentors/mentees (booking, scheduling, troubleshooting)
Event Planning & Coordination
○ Prepare materials and logistics for 6 major annual events:
• Graduation (May/June)
• All-Star Event (July)
• Winter Event/Activity (December)
• Spring Event (March)
• Last Day of Mentoring Party (May)
• Monthly School Partnership Coordinator Meetings
○ Book meeting locations 3-6 months in advance (meeting notes)
Document & Data Management
○ Ensure agreements, applications, waivers, consent forms and assessments are complete/submitted on time
○ Maintain and ensure organized Google Drive folders for easy navigation and access
○ Archive program materials at the end of each school year
○ Input and maintain mentorship records in database systems
Administrative Support
○ Manage Google Calendar for program scheduling and task tracking
○ Coordinate across multiple stakeholders (school staff, coordinators, vendors, parents)
○ Set annual appointments with existing and new schools
○ Aid Program Managers with weekly project and event management
○ Attend monthly School Partnership Coordinator meetings
Systems & Process Improvement
○ Create and update organizational systems that others can follow (SOPs)
○ Identify inefficiencies and propose solutions
○ Document processes for consistency and sustainability
Requirements:
○ High school diploma or equivalent
○ Open and fearless communicator with staff, supervisors, stakeholders (school faculty, donors)
○ Team Player Mindset---Attitude to give more than to take
○ Advanced Excel/Google Sheets skills (attendance tracking, inventory management, budgets)
○ Proficiency in Google Workspace (Docs, Drive, Calendar, Forms)
○ Experience with project management tools (Trello, Asana, or similar)
** WEEKLY PAY ** Health Insurance and Paid Holidays available **
** $200 Referral Bonus (w/ 80hrs worked) **
** Every 1,560hrs worked you will receive 40hrs BONUS pay **
TO APPLY: https://hi-employment.com/jobpostings/?rpid=1757644&postid=C8UnVWSJn2I&webapp=1
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