Detail-oriented office professional with experience in administrative support, financial management, payroll processing, and reconciliations. Skilled in QuickBooks, corporate reporting, and process improvements to enhance efficiency. Strong organizational abilities with a commitment to accuracy and workplace excellence.
Skills
• Strong organizational and time management abilities
• QuickBooks Pro, Proprietary software, MS Office Suite, phones and office equipment
• Communication, leadership, and problem-solving skills
• Financial Acumen: Understanding budgets, managing expenses, and financial accuracy
• Providing excellent service to both internal and external customers
• Compiling easy to understand reports and external correspondence
Experience
Office Manager/ Fullcharge Bookkeeper
Robert Half and Puget Sound Hydraulics | Aug 2023 – Aug 2025
• Payroll & Benefits Administration: Manage employee payroll processing and benefits enrollment, ensuring compliance with regulations.
• Accounts Receivable & Collections: Oversee accurate billing processes, track outstanding payments, and coordinate collections to maintain financial stability.
• Journal Entries & General Ledger Management: Prepare and record journal entries, reconcile general ledger accounts, and analyze financial data for accuracy.
• Financial Reporting & Analysis: Generate financial reports using QuickBooks Manufacturing and Wholesaling Enterprise, providing insights to support decision-making.
• Corporate Accounting & Year-End Filings: Assist with financial statement preparation, year-end reporting, and submissions to the CPA.
• Account Reconciliation & Compliance: Conduct thorough account reconciliation, ensuring completeness and accuracy of financial records.
• Team Collaboration & Process Improvement: Work closely with colleagues to streamline financial processes and maintain operational efficiency.
Office Manager/ Fullcharge Bookkeeper
Roofers Local 189 | Oct 2017 – Mar 2023
• Wage Compliance & Reporting: Managed prevailing wage administration, including Wage Schedule A and reporting to Labor and Industries.
• Regulatory Research & Enforcement: Conducted research on Intents and Affidavits across an 11-county jurisdiction to support wage enforcement efforts.
• Union Compliance & Communication: Drafted technical letters ensuring compliance for 300 union members, addressing regulatory requirements.
• Website Administration: Oversaw website content management, integrating HR, Benefits, and hiring pages to facilitate accessibility.
• Financial Reporting & Documentation: Prepared monthly six-page financial reports for executive board meetings, ensuring data accuracy and transparency.
• Organizational & Federal Reporting: Coordinated monthly, quarterly, and annual reports for Washington, D.C. International, including LM2 and federal 990 filings for a 501(c)(5) labor organization.
• Transaction & Accounting Systems: Maintained proprietary software for recording transactions at the International Office, ensuring financial integrity.
• QuickBooks Expertise: Utilized QuickBooks Premier Pro Desktop Edition for accounting and financial management tasks.
Fullcharge Bookkeeper
Minuteman Press | Nov 2012 – Dec 2015
• QuickBooks Setup & Management: Configured QuickBooks Pro 2013, including chart of accounts, customer and vendor profiles.
• Bank & Merchant Account Reconciliation: Managed reconciliations for bank accounts, credit cards, E-Bay, PayPal, and other merchant accounts to ensure accuracy.
• Account Management & Resolution: Researched and resolved financial discrepancies using FOCUS proprietary software.
• Payroll Administration: Oversaw bi-monthly payroll processing via ADP Small Business Services, ensuring timely and accurate compensation.
• Tax Preparation Support: Provided documentation and financial records to external CPA for annual tax filings.
• Client & Staff Communication: Responded promptly to inquiries via Outlook email, phone, and fax, maintaining professional correspondence.
Education
Accounting & Finance Studies – Pacific University 2003-2006
Associate of Arts Transfer – Portland Community College 2001-2003
Professional References Available upon request
Principals only. Recruiters, please don't contact this poster.