Part-Time Administrative Assistant / Office Support
We are a local property management company seeking a reliable, highly organized and resourceful **part-time Administrative Assistant / Girl Friday** to support day-to-day office operations and rental property management.
We are looking for someone who is **exceptionally detail-oriented, meticulous and diligent**, with the ability to think independently, anticipate problems and understand how their work and decisions may affect other people and operations.
The ideal candidate takes ownership of responsibilities, thinks outside the box, identifies potential issues before they become problems and follows tasks through to proper completion. **Accuracy, thoroughness, initiative and accountability are essential.**
### Responsibilities
- Answer incoming telephone calls and respond to general inquiries.
- Monitor and respond to emails and tenant communications.
- **Manage office and staff calendars**, schedule appointments, coordinate meetings and maintenance visits, monitor scheduling conflicts and follow up on changes.
- Monitor our online tenant portal for service requests and follow up as needed.
- Assist with all aspects of rental unit administration, including rental inquiries, applications, showings, move-ins, move-outs and tenant coordination.
- Coordinate maintenance requests, repairs, contractors and appointments.
- Assist with rental advertising, listings, photographs and vacancy preparation.
- Maintain tenant records, property files and general office documentation.
- Assist with scheduling, filing, data entry and other administrative duties.
- Run occasional errands and assist with miscellaneous office and property-related tasks as required.
### Ideal Candidate
- **Exceptional attention to detail** – meticulous, accurate and thorough, ensuring nothing important is overlooked.
- **Proactive problem-solver** – thinks outside the box, anticipates potential complications and considers the broader impact of decisions and actions.
- **Strong Apple Mac user** – excellent proficiency with macOS, Apple Mail, Apple Calendar, file management and general Mac applications is essential.
- **Minimum typing speed of 50 words per minute (WPM)** with good accuracy.
- **Punctual, dependable and reliable**, with excellent time management.
- **Task-oriented and committed to getting the job done**, taking ownership and following through until work is properly completed.
- Highly organized, resourceful and efficient, with the ability to manage multiple priorities.
- Able to work independently, anticipate needs and take initiative without constant supervision.
- Strong written and verbal English communication skills, with a professional and courteous manner.
- Comfortable using online systems and administrative software.
- Flexible and willing to assist wherever needed.
- Previous administrative, customer service or property management experience is an asset but not required.
### Position Details
- Part-time, with flexible hours to be discussed.
- Based in Victoria / Oak Bay.
- Compensation based on experience.
### To Apply
Please email **hr@aqpmc.com** with a brief introduction, relevant experience, general availability and expected hourly rate.
Principals only. Recruiters, please don't contact this job poster.