Job Title: Project Coordinator
Department: Project Management
Location: Las Vegas, NV
Employment Type: Full-Time
Compensation: Starting at $19.00 per hour
Reports To: Project Management Lead / Management
Position Summary
Panda Windows & Doors is seeking a highly organized, detail-oriented, and motivated Project Coordinator to support our Project Management department.
The Project Coordinator will assist with tracking customer projects, maintaining accurate records, communicating project updates, and coordinating with internal departments to ensure projects progress efficiently from order processing through production and delivery.
The ideal candidate is a strong communicator, comfortable working in a fast-paced manufacturing environment, and capable of managing multiple tasks while maintaining accuracy and meeting deadlines.
Key Responsibilities
Project Coordination & Tracking
Assist Project Managers with monitoring active projects and maintaining accurate project information.
Track project milestones, production progress, contract dates, and delivery schedules.
Update project statuses and relevant information in Monday.com and internal systems.
Identify potential delays, missing information, or project concerns and communicate them to the appropriate Project Manager.
Follow up with internal departments to obtain updates and ensure projects continue progressing.
Customer Communication
Assist with responding to customer inquiries regarding project status, timelines, and general questions.
Provide accurate project updates based on confirmed information from the appropriate departments.
Maintain professional communication with customers, dealers, and internal team members.
Document customer communications and ensure follow-up items are addressed.
Escalate customer concerns, delays, or issues to the assigned Project Manager.
Documentation & Administrative Support
Maintain organized and accurate project records, documents, and correspondence.
Assist with reviewing sales orders, signed drawings, project specifications, and required documentation.
Support Project Managers with preparing reports, tracking outstanding items, and maintaining project files.
Verify that required information is complete and properly recorded before projects advance to the next stage.
Assist with scheduling meetings and coordinating internal follow-ups.
Internal Department Coordination
Communicate with Sales, Drafting, Purchasing, Production, Shipping, and Accounting to gather project information.
Assist with tracking material availability, production updates, and outstanding project requirements.
Coordinate with Shipping and Logistics regarding project readiness and delivery information.
Support the Project Management team in identifying and resolving administrative or scheduling issues.
Ensure information is communicated accurately between departments.
Qualifications
High school diploma or GED required.
Previous experience in project coordination, customer service, administration, or office support preferred.
Experience in manufacturing, construction, windows and doors, or a related industry is a plus but not required.
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Ability to manage multiple projects and priorities simultaneously.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Experience with Monday.com, CRM platforms, or ERP systems preferred.
Ability to work independently while collaborating with multiple departments.
Strong problem-solving skills and willingness to learn.
Performance Expectations
The Project Coordinator is expected to:
Maintain accurate and up-to-date project records.
Complete assigned tasks and follow-ups within established deadlines.
Communicate potential project issues promptly.
Provide professional and timely internal and external communication.
Demonstrate accountability, reliability, and attention to detail.
Support Project Managers in keeping projects organized and progressing toward scheduled completion dates.
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