Executive Personal Assistant (new york city: manhattan)

Our client is seeking a highly proactive, polished Temporary to Permanent Executive Personal Assistant to support the Founder & CEO of a rapidly growing venture capital firm. This is a true righthand EA role with significant exposure across executive support, operations, project management, investor interactions, and firm-building initiatives. The ideal candidate is highly organized, resourceful, and thrives in an entrepreneurial environment where ownership, urgency, and accountability are paramount.

Hours are flexible and require availability outside of traditional business hours, with a hybrid schedule minimum 2 days in office/week (this could increase). Please note one in office day will require commuting to Englewood, NJ.

Key Responsibilities:

• Provide highlevel executive support to the Founder & CEO, including complex calendar management and prioritization
• Coordinate domestic and international travel, detailed itineraries, logistics, reservations, and transportation
• Manage expenses, bill payments, financial documentation, and administrative workflows
• Maintain organization of executive records, documentation, tax materials, contracts, and key business information
• Serve as a gatekeeper and strategic partner, ensuring highpriority relationships and opportunities receive appropriate attention
• Coordinate investor meetings, founder interactions, conferences, and industry events
• Manage event logistics and hospitality experiences for portfolio company gatherings, conferences, and networking events
• Oversee office operations, office setup, vendor management, and workplace logistics as the NYC office launches
• Support CRM management, investor pipelines, contact tracking, and relationship management workflows
• Assist with project management, research, vendor sourcing, and operational improvement initiatives
• Provide light personal support including reservations, appointments, gifting, household coordination, and family logistics
• Act as a trusted extension of the Founder, ensuring priorities move forward efficiently with minimal oversight

Qualifications:

• 5+ years of Executive Assistant experience supporting founders, CEOs, or Csuite executives
• Experience in venture capital, private equity, startups, financial services, or entrepreneurial environments preferred
• Exceptional organizational and project management skills
• Strong business judgment and ability to independently prioritize competing demands
• Experience managing executive travel, events, and complex logistics
• Excellent written and verbal communication skills
• High level of urgency, responsiveness, and accountability
• Strong executive presence and interpersonal skills
• Resourceful problem solver who anticipates needs before they arise
• Experience operating independently with minimal direction
• Interest in startups, venture investing, and portfolio company growth preferred

Compensation/Benefits:

• Up to $150K base salary + discretionary bonus potential
• Medical, dental, and vision coverage
• Flexible PTO philosophy
• Hybrid schedule with approximately two inperson days per week
• Significant growth opportunity into Operations, Chief of Staff, or broader strategic functions
• Opportunity to help build infrastructure and processes alongside firm leadership from an early stage

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)