Executive Assistant (new york city: manhattan)

Our client is seeking a highly organized, proactive Executive Assistant to support the Technology Group within a leading independent investment bank. This is a hightouch team support role providing executive support to senior bankers across a fast-paced coverage group. The ideal candidate is collaborative, detail-oriented, and thrives managing complex calendars, travel logistics, expenses, and stakeholder communications while operating as a trusted partner to both executives and the broader administrative team. Hours are generally 9:00am-5:30pm with flexibility as needed, and the role follows a hybrid 4/1 schedule.

Key Responsibilities:

• Provide executive support to senior members of the Technology Group, including the Head of Group, Partners, and Managing Directors
• Manage complex calendars, appointments, meetings, and executive priorities
• Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and detailed itineraries
• Schedule and organize internal and external meetings, conference calls, and events
• Prepare meeting materials, agendas, and follow-up documentation
• Process expenses and reporting
• Track and update DealCloud records to maintain accurate meeting and relationship data
• Serve as a liaison between executives, clients, and internal teams
• Coordinate conference rooms, logistics, and executive support activities
• Support special projects and group initiatives as needed
• Partner closely with the broader administrative team to provide seamless coverage and support

Qualifications:

• 4+ years of Executive Assistant or administrative support experience
• Bachelor's degree preferred
• Financial services, investment banking, consulting, legal, or professional services experience preferred
• Strong calendar management and travel coordination skills
• Experience supporting senior executives and managing competing priorities
• Excellent written and verbal communication abilities
• Strong organizational skills with exceptional attention to detail
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
• Experience with expense management systems and CRM platforms is a plus
• Team-oriented mindset with strong interpersonal skills
• Ability to work effectively in a fast-paced, high-performance environment

Compensation/Benefits:

• Up to $115K base salary + paid overtime + discretionary annual bonus
• PTO package
• Medical, dental, and vision benefits
• 401(k) with employer match
• Volunteer day benefit
• Hybrid schedule (4 days onsite, 1 remote)
• Stocked office pantry
• Company-issued laptop and backpack

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)